HR Specialist France (Administration, Labor Law & Payroll)

The HR Specialist France is responsible for the full scope of HR administration for employees in France, with a strong focus on personnel administration, French labor law compliance, and payroll coordination. This role ensures accurate and compliant HR processes throughout the employee lifecycle and acts as a key point of contact for employees, managers, payroll providers, and external authorities.

Key Responsibilities

HR Administration

• Prepare and maintain employment contracts and official HR documents in line with French labor law and internal policies
• Maintain accurate and compliant personnel files (digital and/or physical)
• Manage absences, sickness, maternity/paternity leave, parental leave, and other statutory leaves
• Handle employee certificates, attestations, and administrative requests
• Ensure HR systems are kept up to date and data quality is maintained

Payroll & Social Administration

• Act as the main interface with external payroll providers
• Prepare, validate, and transmit monthly payroll inputs (e.g. working time, absences, bonuses, contract changes)
• Ensure payroll accuracy, compliance, and timely execution
• Review payroll outputs, payslips, and post-payroll reports
• Support social charges, declarations, and audits (URSSAF, retraite, mutuelle, prévoyance)
• Coordinate year-end activities (e.g. tax declarations, reporting)

Labor Law & Compliance (France)

• Ensure compliance with French labor law, collective bargaining agreements (CBAs), and internal policies
• Provide day-to-day labor law guidance to employees and managers on contracts, working time, leave, discipline, and terminations
• Support disciplinary processes and employment exits in coordination with HR management and legal advisors
• Monitor changes in French labor law and assess impact on HR processes
• Support employee representative relations (e.g. CSE administration), where applicable

Employee & Stakeholder Support

• Serve as a trusted HR point of contact for employees in France
• Respond to HR-related inquiries in a professional, service-oriented manner
• Collaborate closely with HR Business Partner, Finance, Legal, and external vendors
• Support audits, internal controls, and HR reporting requirements

Required Qualifications & Experience

• Degree in Human Resources, Law, Business Administration, or a related field
• 3–6 years of HR experience in France, with strong focus on administration and payroll
• Solid knowledge of French labor law and HR practices
• Hands-on experience working with external payroll providers
• Experience with HRIS and payroll systems, SuccessFactor would be an advantage
• Fluency in French (written and spoken)
• Good working knowledge of English in an international environment

Key Skills & Competencies

• Strong attention to detail and accuracy
• High level of confidentiality and integrity
• Good organizational and time-management skills
• Ability to work autonomously and prioritize effectively
• Strong service orientation and communication skills
• Comfortable working in a structured, compliance-driven environment

What We Offer (example – optional)

• A key role in a growing professional and collaborative HR team
• Exposure to international HR operations
• Competitive compensation and benefits
• Opportunities for professional development
• Relocation support