Executive Assistant

Microsoft AI is seeking an Executive Assistant to support the VP of Engineering in the Copilot Division. You will act as a strategic partner to keep priorities on track and operations running smoothly.

In this role, you will:

• Manage complex calendars, drive business rhythms, and create seamless experiences for leaders and teams.
• Collaborate across Microsoft and with external partners, anticipate needs before they arise, and bring structure to ambiguity.

Responsibilities include:

• Meeting Coordination: Plan and execute leadership meetings, offsites, and team events with precision and creativity.
• Travel Management: Coordinate domestic and international travel, creating detailed itineraries to maximize productivity.
• Communication & Collaboration: Serve as a trusted liaison across teams, ensuring timely flow of information and fostering strong connections.
• Rhythm of Business (ROB): Support annual and quarterly planning cycles, helping leaders stay focused on strategic goals.
• Business Operations Support: Partner on headcount planning, onboarding, and team logistics; maintain budget and expense compliance.
• Resource Planning: Manage office space assignments and resources to support team growth and efficiency.
• Strategic Calendar & Time Management: Orchestrate complex schedules for multiple executives, ensuring alignment with business priorities.

Qualifications:

• 5+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management.

Preferred Qualifications:

• Bachelor’s Degree in relevant field (e.g., Business Administration, Human Resources, Marketing, Communications, Psychology, Sociology) OR equivalent experience.
• 2+ years experience serving as mentor to others.
• 3+ years experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training).
• Willingness to work extended hours during critical business periods to ensure timely delivery of key outcomes.
• Familiarity with headcount planning, budget tracking, and event management.
• Ability to influence without authority and build deep cross-functional relationships.

The typical base pay range for this role across the U.S. is USD $31.49 – $51.97 per hour. For specific work locations within the San Francisco Bay area and New York City metropolitan area, the base pay range is USD $42.93 – $59.33 per hour or USD $45.67 – $73.65 per hour respectively.