Executive Business Admin

Microsoft AI is seeking a highly experienced and proactive Executive Business Administrator to provide comprehensive support to Engineering leaders across the Platform/Infrastructure team, helping drive operational efficiency, coordination, and strategic execution across key initiatives.

The successful candidate will effectively manage a high and time-sensitive workload, work independently, and deal with ambiguity. They will have a passion for making managers and organizations great, possess the ability to set priorities, handle multiple time-critical tasks simultaneously, and run the team in a structured way.

Responsibilities

• Provide complex administrative support for the Engineering Director, including calendar management with attention to detail, accuracy, and timeliness.
• Manage domestic and international travel scheduling end-to-end, including the proactive anticipation of logistics and itineraries.
• Process expense reports in a timely manner, as well as interim approve their Directs' expense reports.
• Manage end-to-end logistics for team meetings and offsites, which include meeting logistics (booking space, catering, etc.), and material preparation.
• Develop a deep knowledge of the overall business group strategy, as well as company policy, and act as an information resource to the business group.
• Anticipate and remove administrative roadblocks and make timely decisions across the business group.
• Budget management, including creating Purchase Orders as necessary.
• Support space management and planning, maintain team aliases, procure goods and services using internal tools, and other administrative projects assigned.
• Additional Team projects as needed.
• Embody our Culture and Values.

Qualifications

• 5+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management.

Preferred Qualifications

• 3+ years of experience providing Administrative or Business Support for a manager in a fast-paced environment, with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper-level management.
• 3+ years of experience with project or office management including budget management, calendaring, and understanding of the business to help the decision-making process.
• 3+ years of experience with Microsoft products including Outlook, PowerPoint, Word, Excel, and Windows.
• Proven ability to support multiple stakeholders and manage competing priorities.
• Planning and organizational skills, with a positive, growth-oriented attitude.
• Proficiency with Microsoft tools including Outlook, PowerPoint, Word, Excel, and Windows. Team player who brings initiative, reliability, and follow-through.

The typical base pay range for this role across the U.S. is USD $31.49 – $51.97 per hour.