Facilities Specialist

We are seeking a Facilities Specialist to join our team in São Paulo. As a Facilities Specialist, you will be responsible for ensuring the full functionality, conservation, and safety of our facilities and infrastructure.

Responsibilities:

• Governance:
• Analyse services under your responsibility to balance quality, operational efficiency, and cost.
• Collaborate with strategic areas to anticipate demands, align expectations, and define action plans.
• Conduct analyses and studies with suppliers and service providers to identify improvement opportunities, review scope, and achieve efficiency gains.
• Promote improvements in internal customer service, elevating the level of service provision.
• Structure and implement process improvements, operational flows, and communication plans with suppliers and employees.
• Prepare management reports and presentations on area performance, indicators, and projects.
• Map services provided by the area, identifying risks, impacts, and mitigation opportunities.
• Develop and present materials for new employees.

• Fleet:
• Manage fleet assets, including purchasing, leasing, selling, and moving vehicles.
• Control maintenance expenses and support budget owners.
• Support the Marketing area in managing event vehicles, guiding decisions, controlling costs, and proposing solutions.
• Develop and monitor fleet management reports to control and plan CO2 reduction (Sustainability).
• Monitor and manage key performance indicators (KPIs) for fleet operations.

• Travel:
• Manage complete corporate travel in partnership with agencies and third-party suppliers, ensuring adherence to travel policy and process control.
• Manage relationships with hotels, airlines, agencies, and other suppliers related to travel operations.
• Monitor and manage KPIs for travel operations, ensuring quality, efficiency, and compliance.

Requirements:

• Bachelor's degree in Business Administration, Engineering, or related fields.
• Intermediate English language skills. Advanced English language skills are a plus.
• Solid experience in a similar position, working in Facilities and negotiating with suppliers.
• Sense of urgency.
• Excellent internal and external customer relationships.
• Ability to define priorities, execute plans, and deliver quality results.
• High standard of ethics and integrity, aligned with organisational values.
• Strong negotiation and interpersonal skills.
• Hands-on profile, with a willingness to act directly in executing activities.
• Analytical capacity and focus on quality and continuous improvement.
• Problem-solving and decision-making skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, etc.).
• Experience with payment processes and administrative controls.
• Knowledge of SAP.

Benefits:

• 20-30% travel