Description
We are looking for an Executive Assistant to provide administrative, logistical, and project-related support to Engineering executives within the Auth0 Product Unit. This is a highly visible position within the organization, enabling our executives in a collaborative, and remote environment to ensure they can be effective in their roles.
The ideal candidate will have a minimum of 5 years of experience as an Administrative Assistant supporting multiple VP-level remote executives. They will be able to actively manage multiple projects in a fast-moving, high-pressure environment and be flexible in response to changing priorities and needs.
Responsibilities:
- Manage daily schedule of the Executives
- Schedule and coordinate logistics for meetings, conferences, and special events across global time zones (remote & in person)
- Coordinate domestic and international travel, process expense reports, and assist with management of travel budget needs
- Co-ordinate All Hands and Newsletters for each of the Executives' organisations
- Act as a liaison for assigned executives, relaying and exchanging information with others
- Anticipate the Executives' needs and proactively assemble the appropriate people and resources to solve problems
- Field incoming requests; exercise strong judgment and discretion with highly confidential information
- Work cross-functionally to ensure communication is efficient and clear between teams
- Organize, prioritize, and coordinate multiple work activities with demonstrated ability to meet deadlines
Requirements:
- Minimum of 5 years of experience as an Administrative Assistant supporting multiple VP-level remote executives
- Complete confidentiality on all business matters
- Ability to actively manage multiple projects in a fast-moving, high-pressure environment
- Ability to be flexible in response to changing priorities and needs
- Extensive experience with arrangement of complex schedules and logistics, at times, across multiple time zones
- Extraordinary time management skills and attention to detail
- Strong communication, planning, organisational, and analytical skills
- Ability to remain energetic and positive in a fast-paced and demanding environment
- Dedicated with the ability to anticipate next steps
- Works well with a variety of personalities; embraces teamwork
- Proficient working with Google Workspace
Salary: The annual base salary range for this position for candidates located in the San Francisco Bay area is between $117,000-$160,000 USD.