Executive Assistant, People

Figma is growing its team of creatives and builders on a mission to make design accessible to all.

As Executive Assistant to 2 VPs (VP, Talent and VP, Workplace & Real Estate), you’ll be responsible for keeping the leaders and teams organized, aligned, and helping them maintain focus while scaling for growth and delivering an exceptional internal and external experience.

This is a full-time role based out of our SF Hub.

Responsibilities:

• Assist VPs (Talent and Workplace & Real Estate) with calendar, travel, meetings, tasks, notes, emails
• Serve as a strategic partner to the VPs and their leadership teams, with a focus on team cohesion, operations, and planning
• Identify areas to optimize the VPs’ time and make recommendations regarding time management, prioritization, and business needs
• Act as a delegate for the VPs by signing off on expenses, approving POs, and managing other tooling as needed, with careful attention to internal policy
• Find opportunities for process optimization across team and company workflows
• Prepare and/or build content, presentations, and key documents for the VPs
• Partner cross-functionally with the People Team and other internal teams to ensure alignment on projects, company milestones, and internal events

Requirements:

• 6+ years of experience in a senior administrative support role
• Experience working in a fast-paced environment with the ability to adapt quickly to changing demands and dedication to fostering inclusivity and navigating initiatives through an optimistic lens
• Outstanding communication skills and the ability to connect with a broad spectrum of stakeholders internally and externally, both in person and online
• The ability to shift gears and prioritize based on the volume and urgency of requests
• Expertise in prioritizing, connecting dots, and anticipating needs and a commitment to being trustworthy, reliable, and maintaining the strictest confidentiality

Nice to Have:

• Experience with Figma’s product suite
• Supported teams of 100+ people (bonus points for complex global teams)
• Previous experience supporting Recruiting or Workplace teams

Benefits:

• Health, dental & vision
• Retirement with company contribution
• Parental leave & reproductive or family planning support
• Mental health & wellness benefits
• Generous PTO
• Company recharge days
• Learning & development stipend
• Work from home stipend
• Cell phone reimbursement