FBS Senior Executive Assistant to Business Head

FBS – Farmer Business Services is part of Farmers operations with the purpose of building a global approach to identifying, recruiting, hiring, and retaining top talent.

We are seeking a highly organized, proactive, and results-driven Senior Executive Assistant to support two of our Business Heads in the Region. This role goes beyond traditional administrative support,you will act as a strategic partner, helping drive key initiatives, coordinate cross-functional projects, and ensure operational excellence across the business.

Executive Support

• Manage complex calendars, scheduling meetings, appointments
• Handle Travel arrangements, invoice management, personal agenda and events
• Prepare materials for meetings, including presentations, reports, and briefing documents.
• Serve as a gatekeeper and liaison between the Business Head and internal/external stakeholders.
• Handle confidential information with discretion and professionalism.

Project Management

• Support the planning, execution, and tracking of strategic initiatives and cross-functional projects.
• Develop project plans, timelines, and tracking tools to ensure timely delivery.
• Coordinate with stakeholders across departments to gather updates and remove roadblocks.
• Monitor project progress and provide regular status updates to leadership.
• Assist in prioritizing initiatives aligned with business objectives.

Business Operations Support

• Coordinate internal communications and follow-ups on key action items.
• Support process improvement and operational efficiency initiatives.

Requirements

• 9+ years of experience as an Executive Assistant supporting senior leadership (C Suite Level)
• Full English Fluency
• Excellent written and verbal communication skills in English and Spanish.
• Exceptional attention to detail and follow up on agenda items
• Proven experience in project coordination or project management.
• Strong organizational, multitasking, and time management skills.
• Advanced proficiency in Microsoft Office (Excel, PowerPoint, Outlook).
• Ability to work independently, prioritize effectively, and thrive in a fast-paced environment.

Benefits

• Competitive salary and performance-based bonuses
• Comprehensive benefits package
• Career development and training opportunities
• Flexible work arrangements (remote and/or office-based)
• Dynamic and inclusive work culture within a globally renowned group
• Private Health Insurance
• Pension Plan
• Paid Time Off
• Training & Development