Description
We are a rapidly scaling, late-stage startup delivering advanced software platforms and AI-powered toolchains for the development, testing, validation, and deployment of ADAS (Advanced Driver-Assistance Systems) and autonomous vehicle systems.
As an Administrative Assistant supporting EMEA Finance & Operations, you will be an essential partner to our regional finance and operations teams across Europe, the Middle East, and Africa. Based in Germany, you will own the day-to-day financial administration and operational support functions that keep our EMEA offices running smoothly , including budget tracking, vendor purchase order management, accounts payable oversight, and payment monitoring across all EMEA countries.
This is a highly cross-functional role requiring strong attention to detail, comfort working across multiple currencies and regulatory environments, and the ability to manage competing priorities with professionalism and efficiency.
Responsibilities:
- Maintain EMEA budget trackers, reconcile against NetSuite cost centers, and support monthly variance analysis and quarterly forecasts
- Own the end-to-end EMEA PO process, including vendor onboarding, approvals, and tracking against delivery milestones
- Monitor the EMEA AP queue end-to-end and serve as the primary contact for vendor invoice inquiries through month-end close
- Coordinate and reconcile multi-currency vendor payments (EUR, GBP, SEK) with global treasury and support VAT documentation
- Own EMEA shipping operations and accounts (DHL, FedEx), including import/export taxation and cross-office logistics
- Provide administrative support to the EMEA teams and support office operations for the Germany office
Requirements:
- Bachelor's degree in Business, Finance, Accounting, or equivalent experience
- 2+ years in finance operations, AP, or administrative roles, ideally at a multinational or tech company
- Fluency in English and German
- Hands-on mindset, comfortable operating from strategy to day-to-day execution
- Strong AI affinity and drive to automate and continuously improve processes
- Experience managing procurement, AP, and vendor relationships across multiple countries
- Highly organized, detail-oriented, and strong in Excel/Google Sheets
- Familiarity with multi-currency payments and VAT requirements across EMEA
- Proactive, self-directed, and comfortable in a fast-paced startup environment
Nice to have:
- Experience with NetSuite or a comparable ERP
- Additional European languages (French, Swedish or other)
- Experience with international shipping operations and import taxation
- Familiarity with withholding tax documentation across EMEA jurisdictions