Order Management & Billing

We are looking for a strategic and hands-on operator to support and help scale the processes and systems of our Order Management and Billing Operations function.

This role is responsible for operating the end-to-end order-to-invoice lifecycle, ensuring that contract, provisioning, pricing, and usage data flow seamlessly through our systems to produce accurate, timely, and audit-ready billing.

You will help define and execute our operating model, partner closely across Revenue Systems, Revenue Accounting, Engineering, Product, and GTM teams, and help build the operational backbone that will support the next phase of OpenAI's scale and evolution.

Responsibilities:

• Own end-to-end operational readiness for new monetization launches, including testing, reconciliation, invoicing integrity, go-live execution, and post-launch hypercare.
• Serve as the dedicated operational owner for OpenAI's most strategic commercial accounts, providing white-glove support to ensure complex contractual terms, usage, pricing, billing, credits, and invoicing are executed accurately throughout the customer lifecycle.
• Validate and reconcile customer usage, commercial commitments, pricing, and billing data for strategic accounts to ensure invoice accuracy, support compliant revenue recognition, enable timely month-end close, and minimize customer escalations.
• Scale work through BPO and offshore teams, including workflow design, SOP development, training enablement, and quality controls to ensure consistent and accurate execution across Order Management and Billing Operations.
• Embed AI and automation directly into Order Management and Billing workflows to reduce rework, eliminate manual intervention, and proactively identify discrepancies before they become billing or revenue-impacting issues.
• Partner cross-functionally with Revenue Systems, Revenue Accounting, Product, Engineering, GTM, Legal, and Deal Desk to ensure quoting, configuration, provisioning, usage, billing, and ERP remain aligned as new products, pricing models, and strategic commercial structures launch.
• Build and enforce controls and segregation of duties, ensuring documentation, approvals, reconciliations, and exception handling are clear, repeatable, and audit-ready.
• Ensure data completeness and accuracy during month-end close by validating that order, contractual commitments, pricing, billing, credits, and usage information are fully captured, reconciled, and accurately reflected before flowing into revenue recognition.
• Establish KPIs and performance dashboards that measure billing accuracy, cycle times, automation rates, customer escalations, and overall operational throughput to guide decision-making and prioritization.
• Develop and maintain operational documentation (SOPs, playbooks, runbooks, training pathways) to support consistent execution and team scalability.

Requirements:

• 7+ years of experience across Order-to-Cash, Order Management, and Billing Operations within a SaaS, enterprise software, or high-growth technology environment.
• In-depth knowledge of SaaS billing models, including subscription, usage-based, and hybrid structures.
• Hands-on experience with CPQ, ERP, and billing platforms (e.g., Salesforce, Oracle Fusion, NetSuite, Stripe, Metronome).
• Exceptional communication skills, capable of cross-functional collaboration and efficient resolution of customer issues.
• High detail orientation and a data-driven mindset, skilled in analyzing complex billing scenarios and driving continuous process enhancements.
• A strong understanding of month-end close, reconciliations, and SOX compliance frameworks.
• Demonstrated success driving automation initiatives and system implementations across the OTC cycle.
• Strong problem-solving abilities with a proactive approach.
• Experience thriving in dynamic environments and demonstrating the ability to navigate ambiguity, solve complex problems, and manage timelines effectively in a fast-paced, ever-evolving setting.

Compensation:

• $158K – $175K • Offers Equity
• Medical, dental, and vision insurance for you and your family, with employer contributions to Health Savings Accounts
• Pre-tax accounts for Health FSA, Dependent Care FSA, and commuter expenses (parking and transit)
• 401(k) retirement plan with employer match
• Paid parental leave (up to 24 weeks for birth parents and 20 weeks for non-birthing parents), plus paid medical and caregiver leave (up to 8 weeks)
• Paid time off: flexible PTO for exempt employees and up to 15 days annually for non-exempt employees
• 13+ paid company holidays, and multiple paid coordinated company office closures throughout the year for focus and recharge, plus paid sick or safe time (1 hour per 30 hours worked, or more, as required by applicable state or local law)
• Mental health and wellness support
• Employer-paid basic life and disability coverage
• Annual learning and development stipend to fuel your professional growth
• Daily meals in our offices, and meal delivery credits as eligible
• Relocation support for eligible employees
• Additional taxable fringe benefits, such as charitable donation matching and wellness stipends, may also be provided.