SBN - Provision Master - SBI

The Provision Master is responsible for managing the team working in the Hotel Stores, including maintaining inventory stock levels and quality control. They are also responsible for creating external orders with the Department Heads in a timely manner.

Key Responsibilities:

• Facilitates all that is necessary to achieve an up-to-date on-hand inventory
• Receives all food, sales, and general supplies stores delivered to the vessel and stores all goods into their designated storeroom
• Performs a check between the physically delivered quantity and quality of the stores and the receipt entries in the onboard inventory system to verify quantities entered are correct
• In cooperation with the Assist Provision Master and/or Jr/Sr Hotel Storekeeper ensures a Discrepancy Report is sent to Purchasing within 72 hours after loading
• Ensures all internal requisitions and transfers are issued as requested including produce
• Ensures all issued requests are accounted for and posted in a timely manner
• Responsible for creating all External requisitions required by the ships Hotel department
• Ensures all external requisitions are submitted as per the due dates indicated in the MHP storing schedule
• Coordinates the order process in close cooperation with all ships management involved
• On loading days responsible for receiving all Marine Hotel products by matching the invoices with the Purchase Orders and signs off invoices if matching

General Responsibilities:

• On loading days, assigns the available personnel on the docks to check the pallets
• Maintains full responsibility of the physical food, sales, and general supplies inventory in the main storerooms
• Maintains Inventory levels to be in line with company targets
• Coordinates the transfer of food, sales, and general supplies inventory between ships
• Ensures all transfers are accounted for accurately
• Responsible for creating landing manifests and all other required paperwork for all goods transferred from the main storeroom inventory
• In coordination with the Inventory Accountant conducts periodic inventory checks as per the Onboard Accounting Policy and Procedure 6.05
• Directs, coordinates, and supervises the training of all subordinates in various functions within the department
• Facilitates development of the Assistant Provision Master to temporary relief within 12 months after moving into the Assistant Provision Master function and ultimately promotion to Provision Master
• Responsible for overall direction, supervision, and personal conduct of all employees assigned to the department
• Prepares or causes to be prepared work schedules of all employees in the department according to Company's procedures
• Prepares objective performance evaluation reports for officers, petty officers, and other employees in the department
• Ensures monthly rating cards for the Storeroom attendants are completed and provides monthly feedback and progress reports on the development of the Assistant Provision Master and Storekeeper to the Food and Beverage Director
• Ensures compliance with USPH and other Health authority standards
• Responsible to execute and implement all Safety and Environmental procedures as per Company standards
• Ensures the storeroom operation is run as per HESS standards and requirements
• Is familiar with and follows all appropriate Shipboard and GEPD Directives, specifically Onboard Accounting Policy and Procedures manual Section 6, Global HESS, and all MXP user documentation
• Has adequate reading and writing English language skills to understand instructions and communicate in English with fellow crew and officers
• Comply with company policy regarding waste separation and environmental compliance
• Conduct regular training with all departmental team members on food waste separation and environmental compliance as per Global Hess policies
• Perform other job-related functions as assigned.