Description
Shield AI, a venture-backed defense-tech company, is seeking a Recruitment Coordinator - APJ to provide administrative and operational support to the Talent Acquisition function. The successful candidate will be responsible for interview scheduling and candidate travel coordination across the APJ region.
The Recruiting Coordinator – APJ is responsible for providing administrative and operational support to the Talent Acquisition function, with primary responsibility for interview scheduling and candidate travel coordination across the APJ region. This role ensures efficient, accurate coordination of interviews across multiple time zones and supports a seamless candidate experience in a high-growth, fast-paced startup environment.
Key responsibilities include:
- Scheduling and coordinating interviews across APJ and occasionally U.S. time zones
- Managing complex calendars for candidates, interview panels, hiring managers, and executives
- Arranging virtual, phone, and in-person interviews
- Preparing and distributing interview confirmations, calendar invitations, and relevant materials
- Proactively identifying and resolving scheduling conflicts
- Maintaining accurate interview records within the TA systems
- Arranging domestic and international candidate travel, including flights, accommodations, and ground transportation
- Ensuring compliance with company travel policies and budget guidelines
- Preparing and distributing detailed candidate itineraries
- Managing travel changes, cancellations, and disruptions as needed
- Serving as a primary point of contact for candidates during the interview process
- Providing timely, professional communication across multiple time zones
- Ensuring a consistent, organized, and positive interview experience
The ideal candidate will have:
- A Bachelor’s degree preferred or equivalent professional experience
- 3+ years of experience in recruiting coordination, HR coordination, or high-volume scheduling
- Experience coordinating interviews across APJ time zones
- Experience booking international travel preferred
- Strong organizational and time management skills
- High attention to detail and accuracy
- Ability to manage multiple priorities in a fast-paced environment
- Strong written and verbal communication skills in English
- Proficiency with Applicant Tracking Systems (e.g., Greenhouse, Ashby, Lever, Workday, Modern Loop)
- Proficiency with Microsoft Office
- Ability to work independently in a remote or distributed team environment