Description
As an AP & Employee Expense Specialist, you will be the primary owner of Mixpanel's accounts payable and employee expense programs. You will operate across Zip (AP) and Navan (T&E), bringing accuracy, timeliness, and analytical instinct to transactional work. Your responsibilities will include:
Triage and manage the AP inbox in Zip daily; assess all flagged invoices within one week with documented rationale Own the weekly payment run, wallet funding analysis, and payment readiness reviews; flag persistent vendor patterns with a proposed fix Monitor and clear the Navan flagged transaction queue daily; maintain standardized response templates and upload weekly activity to NetSuite Prepare monthly T&E flag trend analysis with MoM data, root cause hypothesis, and a concrete recommendation Manage the physical card program using the three-strikes compliance framework; draft corrective action communications for manager review Prepare AP aging reports, Navan reconciliation, T&E accruals, and international reclassifications at month-end close Attend weekly Procurement/AP and monthly Cash/AP meetings with prepared agendas; follow through on action items proactively Own the ap@mixpanel.com, expensereports@mixpanel.com, #ap-help, and #travel-and-expense-at-mixpanel channels; respond within 48 hours
We are looking for someone with 3+ years of experience in AP, expense management, or a related finance operations role. You should have working knowledge of domestic and international payment methods, currency structures, and common processing errors. Experience with procure-to-pay and T&E platforms (Zip & Navan; NetSuite a strong plus) is also required. You should have strong analytical skills and proactive communication style, and be able to manage a consistent weekly cadence independently and follow through without reminders.