Office Coordinator Event Staff

We're seeking a highly organised and detail-oriented Office Coordinator to play a critical role in the success of NASCAR's return to Chicagoland Speedway in 2026. This is a seasonal, in-office position based in Joliet, IL. As the Office Coordinator, you'll be a key player in ensuring the smooth office and administrative operations, working closely with the General Manager and Director of Facility Operations.

Responsibilities:

• Coordinate with the corporate legal department on the development of all legal documents with partners, vendors, track rentals, service providers, etc.
• Provide administrative support for Chicagoland Speedway leadership team, including answering phones, coordination of daily calendars, expense reports, travel itineraries, credential requests, etc.
• Maintain clear and professional communication with internal teams and vendors, ensuring everyone is informed and aligned
• Maintain a cool and collected demeanor under pressure, effectively assisting in managing any high-stakes situations that may occur
• Oversee the guest list, distribute invitations, passes and serve as host inside the Chicagoland Speedway suite during events
• Manage the procurement and distribution of staff/event apparel
• Uphold a strict level of confidentiality
• Process incoming and outgoing mail/packages, shipping and receiving
• Coordinate with IT department on all office equipment and assist with telecom and network issues and maintain inventory logs
• Monitor and maintain office supply and breakroom inventory
• Organise office operations and procedures
• Other duties as assigned.

Qualifications:

• At least 18 years of age
• Strong communication, interpersonal, and collaboration skills
• Exceptional time management and organisational abilities, with a proven track record of managing multiple priorities and deadlines
• Ability to remain calm and professional in high-pressure situations
• A proactive and solution-oriented approach to problem-solving
• Exceptional proficiency in Excel and Google Sheets, with experience in creating and managing complex spreadsheets, budgets, and schedules
• Meticulous attention to detail
• Reliable transportation to and from the track location