Operations Specialist

Job Overview We are seeking a highly organized and mission-driven Operations Specialist to support the Forward Deployed Engineering (FDE) team. This role combines operational execution with program-level project management. You will be responsible for ensuring that every FDE effort, whether field demo, internal development sprint, or customer deployment, is executed with precision and clarity.

Responsibilities

• Own and manage project schedules, deliverables, and cross-functional milestones for FDE-led initiatives
• Support the definition, documentation, and tracking of technical requirements and system capabilities
• Run and coordinate structured design reviews to capture decisions and ensure alignment with engineering and product roadmaps
• Track and manage FDE-related budgets, vendor contracts, and spend against plan
• Monitor risks, resourcing constraints, and execution dependencies across fielded projects
• Maintain accurate documentation of Bill of Materials (BOMs), procurement timelines, and key component delivery schedules
• Drive the day-to-day operational rhythm of the FDE team
• Drive logistics and coordination for field operations, customer demos, internal tests, and deployments
• Ensure centralized visibility into team activities via dashboards and regular reporting on deliverables and resource utilization
• Collaborate with engineering, product, legal, and compliance teams to ensure alignment on FDE goals and execution timelines
• Serve as a trusted liaison between the FDE team and internal and external stakeholders, ensuring clear, timely communication and follow-through
• Support scaling the team to an international footprint
• Partner with the FDE Manager to ensure strategic initiatives are staffed, scoped, and executed effectively
• Identify and improve operational inefficiencies across onboarding, documentation, tooling, and knowledge sharing
• Develop and refine process workflows, templates, and coordination mechanisms to scale execution quality and consistency
• Coordinate hiring and onboarding efforts for new FDE team members

Qualifications

• 3+ years of experience in operations, project coordination, or engineering program management in robotics, aerospace, defense, or a similar field
• Bachelor's degree in engineering, operations, or a related field
• Experience managing schedules, budgets, and component delivery timelines in a hardware and software environment
• Proven experience supporting multi-disciplinary teams in fast-paced, field-driven contexts
• Familiarity with running or supporting design reviews, managing requirements traceability, and coordinating subsystem development efforts
• Proficient in project management tools (e.g., Monday, Coda, MS Excel, or equivalent)
• Detail-oriented, with a systems-level mindset, and the ability to manage technical documentation and execution workflows
• Excellent communicator and able to translate between technical teams, external partners, and operational stakeholders
• Self-starter with a strong bias toward ownership and a pragmatic, get-things-done attitude
• Experience working with ERP systems (e.g., NetSuite), MRP systems (e.g., ION), and BOM management tools (e.g., Arena)
• Familiarity with U.S. defense contracting, DoD logistics, and proposal/IRAD tracking is preferred

Benefits

• Medical Insurance: Comprehensive health insurance plans covering a range of services
• Dental and Vision Insurance: Coverage for routine dental check-ups, orthodontics, and vision care
• Saronic pays 100% of the premium for employees and 80% for dependents
• Time Off: Generous PTO and Holidays
• Parental Leave: Paid maternity and paternity leave to support new parents
• Competitive Salary: Industry-standard salaries with opportunities for performance-based bonuses
• Retirement Plan: 401(k) plan
• Stock Options: Equity options to give employees a stake in the company’s success
• Life and Disability Insurance: Basic life insurance and short- and long-term disability coverage
• Additional Perks: Free lunch benefit and unlimited free drinks and snacks in the office

Physical Demands

• Prolonged periods of sitting at a desk and working on a computer
• Occasional standing and walking within the office
• Manual dexterity to operate a computer keyboard, mouse, and other office equipment
• Visual acuity to read screens, documents, and reports
• Occasional reaching, bending, or stooping to access file drawers, cabinets, or office supplies
• Lifting and carrying items up to 20 pounds occasionally (e.g., office supplies, packages)

Additional Information This role requires access to export-controlled information or items that require “U.S. Person” status. As defined by U.S. law, individuals who are any one of the following are considered to be a “U.S. Person”: (1) U.S. citizens, (2) legal permanent residents (a.k.a. green card holders), and (3) certain protected classes of asylees and refugees, as defined in 8 U.S.C. 1324b(a)(3).