Executive Assistant

The Executive Assistant provides high-level administrative support to the Managing Director, ensuring efficient operation and effective communication within AVL Korea Co., Ltd.

This role requires a proactive, detail-oriented individual with excellent organisational and multitasking skills.

Responsibilities:

• Manage the executive's calendar, schedule meetings, and coordinate travel arrangements.
• Prepare and edit correspondence, reports, and presentations.
• Serve as the primary point of contact between the executive and internal/external stakeholders.
• Handle incoming calls, emails, and other communications with professionalism and discretion.
• Organise and prepare for meetings, including drafting agendas, taking minutes, and following up on action items.
• Ensure all necessary materials are available and distributed in advance.
• Assist with special projects, research, and data analysis as needed.
• Track project progress and ensure deadlines are met.
• Oversee office supplies and equipment, ensuring the executive's workspace is well-organised and functional.
• Coordinate with other departments to address any office-related issues.
• Plan and execute company events, conferences, and other functions.
• Handle logistics, vendor coordination, and attendee communication.
• Monitor and reconcile the executive's expenses, ensuring compliance with company policies.
• Prepare expense reports and manage budget tracking.
• Issue invitation letters under the company's name for short-term visits to South Korea by employees from the headquarters or affiliates.

Requirements:

• Bachelor's degree in Business Administration, Communications, or a related field preferred.
• Minimum of 3-5 years of experience in an executive support role, preferably in a corporate environment.
• Excellent written and verbal communication skills.
• Strong organisational and time management abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and handle multiple tasks simultaneously.
• High level of professionalism and discretion.
• Strong problem-solving skills and attention to detail.

Personal Attributes:

• Proactive: Takes initiative and anticipates the needs of the executive.
• Adaptable: Able to adjust to changing priorities and work under pressure.
• Team Player: Works well with others and contributes to a positive work environment.
• Reliable: Dependable and trustworthy, with a strong work ethic.