Office Manager, Tokyo

We are seeking an Office Manager to join our team in Tokyo. As an Office Manager, you will play a critical role in delivering a seamless and welcoming office experience by coordinating daily office operations, supporting local leaders and employees, and ensuring the office is prepared to enable great work, connection, and gathering.

Responsibilities:

• Support the Office Experience: Help ensure the office is welcoming, organized, and operationally ready each day. Serve as a visible and approachable presence for employees, visitors, and guests. Support day-to-day workplace experience programs and services.
• Coordinate Office Operations: Support the daily coordination of workplace operations, hospitality services, food programs, and office amenities. Partner with vendors and service providers to ensure consistent delivery of services and timely issue resolution.
• Leadership & Administrative Support: Serve as a trusted admin partner to the Country Manager. Provide calendar booking support, meeting coordination and room scheduling support for the Country Manager.
• Support Gatherings & Connection: Coordinate logistics for local gatherings, leadership visits, and employee engagement activities. Support gatherings, leadership visits and employee engagement activities across the region as needed.
• Build Strong Relationships: Develop positive working relationships with employees, leaders, Executive Assistants, vendors, and cross-functional partners.

Requirements:

• 5+ years of experience in office management, workplace experience, hospitality, events, administration, employee experience, or related fields.
• Strong organizational and project coordination skills.
• Experience coordinating meetings, events, leadership visits, or workplace programs.
• Excellent communication and interpersonal skills.
• Strong attention to detail and follow-through.
• Ability to manage multiple priorities and work effectively in a fast-paced environment.
• Hospitality mindset with a passion for creating positive experiences.
• Strong problem-solving skills and sound judgment.
• Experience partnering with vendors and cross-functional stakeholders is preferred.
• Full professional proficiency in English and Japanese.