FBS - Executive Assistant

Our Client is seeking an Executive Assistant to provide moderate to advanced support to company executives. The successful candidate will handle information requests, perform clerical functions, and use judgment and initiative to determine the action necessary to manage both routine and unusual situations.

Key Responsibilities:

• Provide administrative support to company executives, including preparing correspondence, receiving visitors and phone calls, and managing calendars.
• Use discretion and initiative to determine the action necessary to manage both routine and unusual situations.
• Greet internal and external customers, handle general inquiries, and refer more complex inquiries to appropriate departments or individuals.
• Organize executive's calendars and prioritize requests as needed.
• Schedule and coordinate meetings, appointments, and other activities.
• Assist in compiling meeting agendas and speeches, etc.
• Compile and analyze basic information for inclusion in reports or presentation materials, at the direction of executive.
• Use discretion in answering and screening telephone calls and emails as appropriate.
• Receive and assign incoming mail to appropriate individuals.
• Retrieve files and materials needed to address action items in mail/emails.
• Maintain records, confidential files, and hold/diary system.
• Perform follow-up work as needed.
• May requisition, distribute, and maintain supplies.
• Prepare expense reports and handle payments for expense items.
• May back up other Executive Assistants as needed.

Requirements:

• Total Work Experience: 1-3 years (4-6 years preferred)
• English Proficiency: Fluent
• Required Education: High school diploma or equivalent required (Bachelor preferred)
• Other Critical Skills: Outlook - Intermediate, Typing - Intermediate
• Software / Tool Skills: Office Suite - Advanced

Benefits:

• Competitive salary and performance-based bonuses
• Comprehensive benefits package
• Career development and training opportunities
• Flexible work arrangements (remote)
• Dynamic and inclusive work culture within a globally renowned group
• Private Health and Dental Insurance
• Pension Plan
• Meals tickets
• Life Insurance