Description
We are seeking a highly organised, proactive and detail-oriented Team Executive Assistant to support a fast-paced team. This role is ideal for a polished professional with 3+ years of experience supporting a team, preferably within financial services.
This is a 5 days in office role.
Key Responsibilities: Provide day-to-day administrative support to a team of investment professionals (7 full support / 5 ad hoc support) Manage complex calendars and meeting scheduling across multiple time zones Coordinate domestic and international travel, including itineraries, logistics, and expense processing Track action items, monitor deadlines, and help keep the team organised and on schedule Support team and external events Handle ad hoc projects and administrative tasks in a timely and accurate manner
Qualifications: 3+ years of experience as an Executive Assistant, Team Assistant, or similar administrative role supporting multiple senior professionals Prior experience in financial services or another high-performance, deadline-driven environment preferred Excellent organisational, time management, and prioritisation skills Strong written and verbal communication skills High level of professionalism, discretion, and confidentiality Proficiency in Microsoft Office, particularly Outlook Ability to remain calm under pressure and adapt quickly to changing priorities Strong attention to detail and a hands-on, no-task-too-small mindset
Preferred Attributes: Positive, solutions-oriented attitude Strong multitasker Strong interpersonal skills and ability to build relationships across teams Resourceful, dependable, and comfortable working as part of a team Interest in working in a fast-paced environment