Executive Administrative Assistant

Executive Administrative Assistant

At Honda, we're looking for an Executive Administrative Assistant to support multiple Assistant Vice Presidents with administrative duties. As a key member of our team, you'll manage and maintain complex executive calendars, coordinate meetings, conferences, and events. You'll also arrange domestic/international travel, prepare detailed travel packets, and process expense reports.

Key Accountabilities

Executive & Administrative Support

• Manage and maintain complex executive calendars, coordinate meetings, conferences, and events
• Arrange domestic/international travel, prepare detailed travel packets, and process expense reports
• Prepare correspondence, presentations, meeting materials, agendas, and reports
• Serve as liaison between executives and associates, dealers, customers, vendors, and external partners
• Handle confidential and sensitive information with discretion and sound judgment

Office, Division & Zone Operations

• Provide general administrative and clerical support (phones, correspondence, records management, filing)
• Coordinate office operations, onboarding support, system access, and equipment requests
• Oversee or support other administrative associates; provide guidance and training as necessary
• Ensure compliance with record retention, documentation, and internal policies

Financial, Budget & Systems Support

• Process accounts payable, requisitions, SAP transactions, cost center administration, and credit card reconciliations
• Track, monitor, and reconcile departmental, divisional, or zone budgets; prepare budget reports
• Ensure timely invoicing and payment processing

Reporting, Data Analysis & Projects

• Compile, analyze, and distribute daily, weekly, and monthly business and sales reports
• Utilize internal systems and Microsoft Office tools to support data analysis and executive decision-making
• Lead or support special projects, divisional initiatives, national programs, meetings, and events
• Anticipate operational issues and proactively recommend solutions

Qualifications, Experience, and Skills

• Associate or bachelor's degree preferred, or equivalent combination of education and experience
• 2 - 5 years of progressive administrative or executive assistant experience supporting senior leadership

Other Job-Specific Skills

• Exceptional organizational, time management, and prioritization skills
• Strong verbal and written communication skills
• High level of professionalism, discretion, and judgment
• Advanced proficiency in Microsoft Word, Excel, PowerPoint, Outlook; experience with SAP and internal reporting systems preferred
• Ability to work independently, manage competing priorities, and meet deadlines
• Strong interpersonal skills with ability to build effective relationships at all organizational levels

What differentiates Honda and make us an employer of choice?

Total Rewards:

• Competitive Base Salary (pay will be based on several variables that include, but not limited to geographic location, work experience, etc.)
• Paid Overtime
• Regional Bonus (when applicable)
• Industry-leading Benefit Plans (Medical, Dental, Vision, Rx)
• Paid time off, including vacation, holidays, shutdown
• Company Paid Short-Term and Long-Term Disability
• 401K Plan with company match + additional contribution

Career Growth:

• Advancement Opportunities
• Career Mobility
• Education Reimbursement for Continued Learning
• Training and Development Programs

Additional Offerings:

• Tuition Assistance & Student Loan Repayment
• Lifestyle Account
• Childcare Reimbursement Account
• Elder Care Support
• Wellbeing Program
• Community Service and Engagement Programs
• Product Programs