Description
As the go-to person for office operations and facilities support, you'll help create a welcoming, safe, and efficient workplace for employees, visitors, and guests.
Your responsibilities will include overseeing office, breakroom, and kitchen upkeep, coordinating repairs and vendor services, managing mail, shipping/receiving, and sitting in for Security front-desk coverage as needed. You'll also keep common areas stocked, support event setup, meal orders, and onsite activities, schedule meetings, take clear minutes, and support travel arrangements.
In addition, you'll partner with HR for onboarding and site orientation, provide day-to-day support to employees and visitors, track invoices, negotiate vendor contracts, and support G&A budget reporting. You'll also coordinate with IT on office equipment and help maintain office policies with Facilities & SHE.
As a member of the Emergency Response Team, you'll contribute to site safety.
To succeed in this role, you'll need 4–5 years' experience in office/facilities operations in a fast-paced, large office setting. You should be proficient with MS Office, Zoom, and email scheduling tools, and have hands-on know-how with office machines and familiarity with facilities and security systems.
Exceptional organisation, time management, and communication skills are essential, as is strong judgment, the ability to multitask, and composure in emergencies. You'll also need an understanding of office safety regulations and a high school diploma, GED, or equivalent.