Talent Coordinator, Live Experience Project

Spotify's Creative Business Strategies (CBS) team develops innovative experiences that deepen fan engagement and create meaningful connections between audiences, creators, and culture. As part of CBS LATAM, this engagement will support a major live experience project led by the team in Brazil, working across talent, content, and cross-functional coordination.

The contract duration is from June 2026 to February 2027.

Responsibilities

• Manage day-to-day relationships with talent participating in the project across music, podcast, and creator categories.
• Own the end-to-end talent approval process, including routing materials, tracking approvals, securing sign-offs, and following up on outstanding actions across campaign phases.
• Serve as the primary CBS point of contact for alignment with Music, Marketing, Communications, and Podcast stakeholders.
• Support artist and creator content approval workflows, ensuring assets move efficiently through review cycles and meet production and marketing deadlines.
• Coordinate closely with external production partner teams on talent logistics, scheduling, and rider requirements.
• Maintain and update the master project tracker on a weekly basis, ensuring accurate visibility across all workstreams.
• Monitor cross-functional dependencies and proactively identify risks, blockers, and escalation points.
• Document decisions, action items, and outcomes from project meetings, maintaining an up-to-date decision log.
• Provide ongoing project reporting and operational support to the project lead.

Requirements

• Experience managing large-scale entertainment, content, marketing, or live event projects with multiple stakeholders.
• Experienced in talent relations and can confidently manage communications with artists, creators, agents, managers, and partners.
• Know how to coordinate complex approval processes while balancing competing priorities and tight deadlines.
• Strong project management skills and experience maintaining trackers, timelines, reporting structures, and risk logs.
• Highly organized and comfortable managing multiple workstreams simultaneously.
• Care about building strong relationships and maintaining clear communication across cross-functional teams.
• Experience working with external production partners, agencies, or event operators.
• Skilled at identifying risks early and driving solutions collaboratively.
• Comfortable operating in fast-moving, highly visible projects where ambiguity and change are common.
• Excellent written and verbal communication skills in English and Portuguese.

Work Location

• This position is based in São Paulo, Brazil.
• Flexible work arrangements, with some in-person meetings and the ability to work from home.
• This role follows Spotify's Office Mix model, a blend of in-office and remote work.