Description
As an AP & Employee Expense Specialist, you'll be the primary owner of Mixpanel's accounts payable and employee expense programs, operating across Zip (AP) and Navan (T&E). You'll bring accuracy, timeliness, and analytical instinct to what might look like transactional work , surfacing patterns, forming recommendations, and driving resolution without being asked.
Responsibilities:
- Triage and manage the AP inbox in Zip daily; assess all flagged invoices within one week with documented rationale
- Own the weekly payment run, wallet funding analysis, and payment readiness reviews; flag persistent vendor patterns with a proposed fix
- Monitor and clear the Navan flagged transaction queue daily; maintain standardized response templates and upload weekly activity to NetSuite
- Prepare monthly T&E flag trend analysis with MoM data, root cause hypothesis, and a concrete recommendation
- Manage the physical card program using the three-strikes compliance framework; draft corrective action communications for manager review
- Prepare AP aging reports, Navan reconciliation, T&E accruals, and international reclassifications at month-end close
- Attend weekly Procurement/AP and monthly Cash/AP meetings with prepared agendas; follow through on action items proactively
- Own the ap@mixpanel.com, expensereports@mixpanel.com, #ap-help, and #travel-and-expense-at-mixpanel channels; respond within 48 hours
We're looking for someone with 3+ years of experience in AP, expense management, or a related finance operations role. You should have working knowledge of domestic and international payment methods, currency structures, and common processing errors. Experience with procure-to-pay and T&E platforms (Zip & Navan; NetSuite a strong plus) is also required.
Bonus points for familiarity with GL coding, accruals, or month-end close processes, and experience in a high-growth or SOX-adjacent environment.