Description
Join us at Brex, the intelligent finance platform that enables companies to spend smarter and move faster in more than 200 markets. As an Executive Assistant to the Head of Product and Chief Design Officer, you will provide comprehensive, high-leverage support to help drive Brex's product strategy and positioning, design vision, and next phase of growth.
Manage and prioritize the HoP's and CDO's calendars across multiple time zones, including internal and external meetings, interviews, and complex domestic and international travel. Ensure the HoP and CDO are strategically prepared for meetings and speaking engagements by coordinating agendas, presentations, materials, and follow-ups.
Coordinate and facilitate team, leadership, and All Hands meetings, including preparing materials, capturing notes, tracking action items, and driving accountability to ensure alignment and execution. Plan and execute team events, offsites, and strategy sessions - owning logistics, agenda preparation, and event coordination.
Partner with Recruiting to schedule and facilitate executive interview loops. Serve as the on-site point of contact for external partners and candidates, maintaining the highest level of confidentiality and discretion.
Maintain high responsiveness and professionalism across all communications, supporting internal and external correspondence with clarity and accuracy. Partner closely with other Executive Assistants and cross-functional partners to support company-wide initiatives while modeling operational excellence and strong cultural leadership.
Requirements:
- 4+ years of administrative experience in a fast-paced environment, 2+ of those years supporting at the Executive level, specifically in EPD / Marketing
- Outstanding organizational, written/verbal communication, and listening skills, plus high attention to detail
- Strong team-player attitude; needs to work well under pressure and be adaptable in the face of changing priorities
- Excellent problem-solving, time-management, and prioritization skills
- Expert with G-Suite (Google Calendar, Gmail, Google docs, Google sheets, etc.)
- High degree of discretion and integrity, especially when taking care of confidential information