Payroll Officer

The Payroll Officer ensures accurate and timely administration of salaries, responding to administrative needs of management and staff.

Key Responsibilities:

Payroll Administration

• Ensure accurate and timely payroll administration, complying with employment contracts and social legislation.
• Perform necessary actions for optimal, rigorous, and timely processing of employee and administrator remuneration.
• Encode salary data into the payroll management tool.
• Apply legal provisions correctly (overtime, shift premiums, on-call duty, working hours, travel expenses…).
• Introduce received modifications within the month: entries/exits from service, career changes, working time modifications, address changes, family status, work incapacity, company car benefits…
• Ensure legal declarations and periodic reporting related to payroll (DIMONA, DMFA, DRS, certificates, and social documents).
• Provide advice and support to employees on remuneration, administrative files, and social benefits.
• Regularly review data and administrative files to guarantee reliability of remuneration and legal declarations.
• Maintain necessary contacts with external providers, suppliers, or authorities for efficient collaboration.
• Participate in continuous improvement of Payroll and HR processes, including optimisation of IT tools and applications.
• Keep knowledge up-to-date on social legislation, payroll taxation, and internal procedures.

Project Management

• Assist the HR Administration Manager in implementing and developing projects related to remuneration, salary systems, payroll, and extra-legal benefits.
• Support implementation and follow-up of Compensation & Benefits strategy.
• Offer assistance with remuneration programs and salary systems.
• Support the administrative service in internal HR communication related to Payroll and individual employee files.

Additional Responsibilities

Accounting

• Provide accounting with detailed information on salary costs and other invoices by cost centre.
• Establish an internal control plan (audit) to ensure payroll processes and calculations comply with Belgian social legislation and company policy.

HRIS

• Participate in HRIS, Time & Attendance, ERP, and social secretariat projects.
• Master the configuration and use of the HRIS system and contribute to its development based on new needs.
• Define and perform tests to verify proper functioning of the tool and collaborate with creators to address potential issues.
• Act as primary contact for employees regarding HRIS-related questions.
• Regularly review used processes, identify opportunities for automation and optimisation, and contribute to continuous improvement.
• Maintain up-to-date payroll procedures, controls, and documentation.

International Payroll

• Process and follow up on foreign employees' tax files to ensure smooth annual tax process.
• Organise tax welcome meetings and manage special tax status files for foreign executives made available to SNCF Belgium.
• Collect necessary documents and verify data for tax declarations, follow up on tax assessments, and collaborate with tax consultants and accounting.
• Contribute to processing split payroll and foreign tax withholding situations.
• Collaborate with internal experts and specialised external partners.
• Respond to employee queries and provide requested information.

Reporting and Transversal Support

• Contribute to HR and Payroll reports.
• Participate in internal audits and compliance controls.
• Act as back-up within the Payroll team.