Accounts Payable Supervisor

Job Summary

We are seeking an experienced Accounts Payable Supervisor to join our team. As an Accounts Payable Supervisor, you will be responsible for supervising the accounts payable staff, matching invoices to packing slips and purchase orders, requesting back-up for invoices, adjusting invoices, filing receiving reports, packing slips, input invoices, and paid invoices, coding invoices to their proper accounts, adding new vendors to the accounts payable module, entering approved invoices into the computer system, calculating discounts allowed on invoices, determining if invoices have aged properly for payment, and completing post month-end accruals.

Key Responsibilities

• Supervise the accounts payable staff
• Match invoices to packing slips and purchase orders
• Request the proper back-up for invoices if the back-up has not been received or processed
• Adjust invoices when prices do not correspond with the purchase order or requisition
• File all receiving reports, packing slips, input invoices, and paid invoices
• Code invoices to their proper accounts
• Add new vendors to the accounts payable module with information provided by the purchasing department
• Enter all approved invoices into the computer system
• Calculate discounts allowed on invoices
• Determine if invoices have aged properly for payment through the cheque preview report. If not, put the invoices on hold. If so, activate invoices for payment
• Print the cheques and match them to the invoices. Send cheques for approval and signing. When approved, arrange for cheques to get to their proper destination
• Complete post month-end accruals
• Accrue all invoices relating to the current month that have not been entered into the computer system at month end
• Run month-end accounts payable reports (Vendor Trial Balance for Vouchered and Unvouchered A/P)
• Complete special projects as determined by the controllers

Basic Requirements

• Degree or certificate from a post-secondary institution in accounting required
• Minimum of 5 years of experience in A/P Accountant or similar role
• SAP is an asset
• Proficient in Microsoft Excel
• Excellent English (written and verbal) communication skills and good interpersonal skills, including the ability to effectively interact with all levels of the organization
• Strong understanding of GAAP
• Exceptional organizational and time management skills – ability to organize work, multi-task, create detailed plans, monitor progress, follow-up and meet deadlines
• Highly accurate and detail oriented
• Ability to prioritize effectively and deliver desired outcomes in a deadline-driven, dynamic, fast-paced environment
• High level of critical and logical thinking, analysis, and reasoning to identify underlying principles, reasons, or facts
• Ability to interpret and implement company policies and procedures
• Professionalism and adherence to ethical standards

Salary and Benefits

The total cash compensation range for this position is expected to be:

$66,475.00 - $116,475.00