HR Coordinator

We are seeking a highly motivated HR Coordinator to join our Human Resources team at Ultima Genomics, a rapidly growing life sciences technology company.

As an HR Coordinator, you will serve as a key resource for HR operations, providing administrative support across functions including recruitment, onboarding, offboarding, employee records management, and compliance.

Responsibilities:

• Administer all tasks for onboarding, new hire orientation, ongoing changes, and offboarding, including background checks, initiating new hire onboarding process, maintaining employee files and records in the system, processing on-going changes, and offboarding documentation
• Act as the primary HR contact to administer and execute human resource programs and procedures, including employee referral bonuses, spot bonuses, educational assistance program, intern program, monitoring/responding to employee questions, employment verifications, and unemployment claims
• Assist in employee and candidate immigration matters
• Generate reports and org charts, and assist with data analysis for HR metrics, audits, and compliance filings
• Assist with recruitment logistics, including reviewing job descriptions, preparing job requisitions, posting positions to external job sites, scheduling interviews, and communicating with candidates and hiring managers
• Assist with equity administration, including new hire grants, offboarding share information communication, and other quarterly processes and procedures
• Assist with the review and analysis of new HR updates to ensure compliance with federal, state, and local employment laws and regulations
• Assist with HR and Business Operations projects and other job duties as assigned

Qualifications, Skills, Knowledge & Abilities:

• Bachelor's degree in Human Resources, Business Administration, or a related field preferred
• Minimum of 1-2 years of experience in an HR support or administrative role
• Proficient in using computers, including Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and data entry
• Experience using HR systems and talent acquisition tools such as ATS (Greenhouse), Glassdoor, recruiting platforms, such as Indeed and LinkedIn, is preferred
• Strong problem-solving skills and ability to prioritize in a fast-paced environment and work independently
• Ability to handle confidential information with discretion
• Demonstrated ability to build strong and collaborative working relationships with candidates, colleagues, and internal customers
• Strong organizational and calendar management skills with attention to detail and accuracy
• Excellent interpersonal, written, and verbal communication skills
• Knowledge of HR best practices and employment/labor laws is a plus

Compensation and Benefits:

• The base pay for this role is between $28/hour and $32/hour, depending on skills, qualifications, experience, and location
• Eligible for a competitive benefits package that includes: medical, dental, vision, life, and disability insurance; 401(k) retirement plan; flexible spending & health savings account; paid holidays; paid time off; employee assistance program; and other company benefits