Executive Business Administrator, Microsoft AI

Microsoft Monetization Ads is seeking a highly organized, proactive, and strategic Executive Business Administrator to provide exceptional support to an Engineering CVP and her leadership team. As an Executive Business Administrator, you will play a critical part in enabling organizational effectiveness across a large, global team of over 500 employees, partnering closely with leaders, business managers, and administrative colleagues.

On the Microsoft Monetization Ads team, you will get to work in a fast-paced, dynamic environment while demonstrating solid ownership, sound judgment, and the ability to anticipate needs. You will manage complex calendaring, in-office support (for the team), communications, and high-impact events, while ensuring seamless coordination across global stakeholders.

Responsibilities

• Executive Calendar & Prioritization: Proactively manage a complex, fast-paced calendar for a CVP-level engineering leader. Exercise sound judgment to prioritize meeting requests, align scheduling with business objectives, and ensure effective time allocation across leadership, customer, and team engagements.
• Rhythm of Business (ROB) Leadership: Partner closely with the Business Manager to manage and optimize the organization’s Rhythm of Business, including staff meetings, directs, Town Halls, and leadership offsites. Assist in agenda planning, content coordination, follow-ups, and continuous improvement of meeting effectiveness and communication flow.
• Organizational & Team Operations: Provide end-to-end operational support for a global organization of 500+ FTEs. Working closely with the team business manager on headcount tracking, onboarding and offboarding processes, distribution groups, and organizational communications. Support budgeting processes (e.g., morale, travel, and discretionary spend) and help ensure alignment with organizational priorities.
• Events, Offsites & Engagement: Partner on logistics and execution of high-impact events, including leadership offsites, team meetings, hackathons, and morale initiatives. Coordinate end-to-end planning (agenda support, attendee tracking, logistics, communications, and follow-ups) to drive engagement and a solid team culture.
• Space & Workplace Experience: Oversee space planning and office logistics, including new hire setup, seating coordination, and facilities requests. Manage procurement of equipment, supplies, and services to ensure a seamless and productive work environment.
• Stakeholder Partnership & Communication: Build and maintain solid relationships with executives, leaders, and cross-functional partners. Collaborate effectively with diverse stakeholders and administrative peers across regions, demonstrating professionalism, solid communication, and the ability to influence and align.
• Confidentiality & Executive Support Excellence: Handle sensitive information with the highest level of discretion and integrity. Anticipate executive needs, demonstrate proactive problem-solving, and consistently deliver high-quality support with solid attention to detail and follow-through.
• Administrative Community & Continuous Improvement: Actively contribute to the broader administrative community by sharing best practices, driving process improvements, and supporting cross-team initiatives to enhance operational excellence at scale.

Qualifications Required Qualifications:

• 5+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management.

Preferred Qualifications:

• Bachelor’s Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology)
• OR equivalent experience.
• Proven administrative, business support, or customer service experience in a fast-paced, high-performing environment.
• Demonstrated expertise in complex calendar management using Microsoft Outlook, including prioritization and decision-making on behalf of senior leaders.
• Solid planning, organizational, and time management skills, with a proactive mindset and a willingness to learn and adapt.
• Excellent written and verbal communication skills, with the ability to interact effectively across all levels of the organization.
• Collaborative team player who values diversity and can effectively navigate different working styles, personalities, and global stakeholder dynamics.
• Ability to prioritize competing demands, drive tasks to completion, and demonstrate initiative while maintaining the highest level of confidentiality and professionalism.
• Exceptional attention to detail, with the ability to manage complex schedules, track multiple workstreams, and respond with urgency in time-sensitive situations.
• Solid judgment and problem-solving skills, with the ability to operate effectively in ambiguous situations and maintain composure under pressure.
• Proficiency with Microsoft 365 tools (Outlook, Word, Excel, PowerPoint, Teams) and familiarity with internal systems (e.g., Employee Central, Workday/HR systems, expense and procurement tools).

The typical base pay range for this role across the U.S. is USD $31.49 – $51.97 per hour. There is a different range applicable to specific work locations, within the San Francisco Bay area and New York City metropolitan area, and the base pay range for this role in those locations is USD $42.93 – $59.33 per hour.