Reception & Facilities Assistant

The successful candidate will work as a Receptionist and Facilities Assistant in our Geneva office. The hours will be Monday to Friday, from 9.00 am to 6.00 pm, however flexibility is required.

Principal Responsibilities:

Reception Responsibilities

• Welcome and escort internal and external guests
• Daily collecting, sorting and distributing of incoming couriers
• Coordinate outgoing couriers with DHL
• Process registered/return receipt packages and deliver to post office
• Switchboard management, filter incoming calls
• Keeping reception area clean and tidy at all times
• Assist EU team with Travel and Expenses
• Ad hoc administrative tasks

Facilities Responsibilities

• Identify deficiencies within the office and proactively report to the Office Manager
• Ensure the physical appearance of the office is to company standards
• Prepare and clear front of house conference room after use
• Partner and communicate with building engineers on service requests
• Support employees with day-to-day office needs, such as ordering business cards
• Office Access Control – manage office access badges
• Vendor Management- locating and submitting new vendors for onboarding
• Conduct an office onboarding for new joiners on their first day
• Assist with hotel and restaurant bookings when required
• Assist with event planning
• Ad hoc team requirements as they arise to include holiday cover

Qualifications/Skills Required:

• Excellent customer service
• Friendly, cooperative
• Fast learner
• English
• Detail-oriented
• Helpful attitude