Description
The Business Operations Administrator supports key operational performance, finance operations, and business process initiatives across Porsche Engineering Services North America. This role sits at the intersection of process, compliance, and execution.
You will contribute to budgeting, financial reporting, vendor management, and operational analytics to ensure accurate business insights and effective decision-making. You will work closely with cross-functional partners,including Engineering, HR, Procurement, Finance, PCNA Legal,to ensure accuracy, operational efficiency, and compliance with corporate and US standards.
Roles & Responsibilities
Business Operations
- Manage day-to-day office and administrative operations to ensure smooth business functioning
- Maintain and organize company records, contracts, vendor agreements, and internal documentation
- Coordinate with internal teams to support operational needs
- Track and manage operational budgets, invoices, and expense reporting
- Identify opportunities to improve internal processes and workflows
- Support Finance department to ensure timely processing of invoices and payments
- Maintain internal process documentation and standard operating procedures
- Support cross-functional projects by managing timelines and stakeholders
Compliance & Regulatory
- Monitor and maintain compliance with local, state, and federal regulations
- Track licensing renewals, certifications, and regulatory deadlines
- Prepare and submit documentation for audits and inspections
- Maintain compliance files and ensure recordkeeping meets industry and legal standards
- Stay current on changes to codes, ordinances, and regulations
City, Permits & Licensing
- Serve as the primary point of contact with city departments and regulatory agencies
- Prepare, submit, and track permit and license applications and renewals
- Coordinate inspections and follow up on permit approvals
- Build and maintain relationships with city officials and agency contacts
- Research local zoning, building codes, and permitting requirements
Executive Support to CEO
- Prepare correspondence, reports, presentations, and meeting materials
- Coordinate and help prepare for board meetings and internal leadership meetings
- Handle confidential information with discretion
- Act as a liaison between the CEO and internal/external stakeholders
- Assist with special projects and initiatives
Qualifications
- Bachelor's degree in Business Administration, Public Administration, or related field
- 2–5 years of experience in operations, administration, or compliance
- Strong working knowledge of US business compliance topics
- Familiarity with permitting processes, licensing requirements, and regulatory compliance
- Strong organizational skills with high attention to detail
- Excellent written and verbal communication skills
- Ability to manage multiple priorities and maintain confidentiality
Preferred Qualifications
- Familiarity with Power BI or other analytics platforms
- Understanding of project-based financial management and cost accounting
- Exposure to German business culture or German language skills
- Interest in operational process improvement
- Experience in executive support
Salary and Benefits
- The salary range for this role is $75,000-$90,000
- Discretionary performance bonus
- Paid Vacation
- Paid Holidays
- Paid Sick leave
- 401(k) match
- Medical, dental, and vision coverage
- Tuition and certification reimbursement
- Life Insurance
- Short and Long Term Disability Coverage
- Subsidized gym membership program
- Subsidized Porsche and VW leasing programs