Document Controller

About the Role The Document Controller is responsible for the systematic management, distribution, and archiving of all project-related documentation. They ensure that the most current versions of drawings, specifications, contracts, and technical reports are available to internal teams and external stakeholders.

Responsibilities

• Lead the implementation and maintenance of the project's document control system and Common Data Environment (CDE).
• Manage the review and approval cycles for technical submittals, RFIs (Requests for Information), and design deliverables (Concept to IFC).
• Ensure rigorous version control to prevent the use of obsolete drawings or documents on-site or by consultants.
• Generate regular status reports on document turnaround times, pending approvals, and submittal registers for MIS reporting.
• Administer user access, folder structures, and metadata tagging in accordance with ISO 19650 or project-specific standards.
• Consolidate and audit all 'As-Built' documentation and commissioning records for final handover to Facilities Management (FM).

Key Requirements

• CAN-DO attitude and GTD (Get Things Done) mindset.
• Ensure 100% accuracy in document filing and distribution to avoid technical errors on-site.
• Maintain zero tolerance for undocumented decisions or unrecorded design changes.
• Enforce strict turnaround times for document reviews across all stakeholders.

Requirements

• Related Diploma, Certificate or Degree.
• Min: 5 Years Max: 8+ Years.
• Languages Required: English.

Computer and Software Proficiency

• CDE Platforms (Aconex, BIM 360, Procore, or similar)
• AutoCAD.
• Knowledge of BIM standards (e.g., ISO 19650, PAS 1192) and LOD specifications.
• MS Project.
• Advanced MS Office (Excel, Word).

Why Join Flow? Exciting growth opportunity: Be part of a fast-growing company shaping the future of residential living in the Middle East. Competitive compensation & benefits. A chance to make an impact: Help build a vibrant international community and redefine what it means to call Flow home.