Office Administrator (Part Time)

We are seeking an Office Administrator to provide general office support with a variety of clerical activities and related tasks. As an Office Administrator, you will work as a liaison between the local Region and Red Bull Distribution Company’s (RBDC’s) Finance and Human Resources Service Center.

Responsibilities

Managing Expectations

You will support the regional administrative needs of the General Sales Manager (GSM) and the branch operations, which may include multiple locations, across Human Resources, Finance, and Sales support functions.

Execution

Your responsibilities will include:

• Managing all office administrative activities, such as daily mail and package deliveries and shipments, ordering office supplies, maintaining office equipment, and handling day-to-day office operations.
• Providing support to the RBDC Finance Shared Services Center with daily route paperwork, payroll processing, and customer account inquiries.
• Performing the Encompass Route Accounting System Daily Balancing Function for all routes in the assigned facility and ensuring all necessary documentation is collected.
• Acting as a key partner to HR Business Partners by consulting on questions regarding key HR policies and procedures.
• Assisting the RBDC HR Department with new hire paperwork completion, timecard tracking support, recruiting paperwork, and answering general HR process or policy questions.
• Professionally answering all incoming office phone calls and directing them accordingly.
• Ensuring proper filing and following the proper record retention policy for pertinent documents.
• Planning, coordinating, and organizing various meetings and events.
• Coding and obtaining GM approval for all Operating Expenses.
• Supporting sales with Tell-Sell calling duties where applicable.
• Assisting employees in maintaining records required for compliance with internal policy, State and Federal regulations, including driver logs, records of fuel purchases, mileage records, trainings, and other records required by law.

Building Success

You will work collaboratively across the organization, sharing best practices, leading by example, adhering to Company standards and RB Values, and representing the company and Red Bull brand professionally when in the market.

Requirements

• Prior customer service, human resources, office management, and accounting experience preferred.
• Accounting experience is a plus.
• Strong verbal and written communication skills.
• Ability to set and handle multiple priorities.
• Exceptional time management skills and punctuality.
• English proficiency; additional languages an advantage.

Benefits

• Travel 0-10%
• Permanent position