Executive Assistant (United Kingdom)

GitLab is seeking an Executive Assistant to support the VP of Engineering, Security and VP of Engineering, AI. The successful candidate will help these executives stay focused on high-impact work by providing structure, managing logistics, and ensuring information stays on track.

Responsibilities:

• Support executives across scheduling, logistics, communication, and day-to-day execution
• Manage complex calendars, prioritize meetings, and ensure appropriate spacing between meetings
• Prepare complete agendas for meetings and provide context for leaders
• Coordinate large-scale internal events, including organizational summits and team-level hackathons
• Maintain regular communication with leaders and flag items that need review or escalation
• Track updates from direct reports, functional peers, and cross-functional partners
• Manage travel, expenses, and administrative workflows
• Partner with various teams to support onboarding, interview scheduling, and event planning

Requirements:

• Experience supporting senior leaders with complex calendars, travel, and expenses
• Experience working in a technology environment
• Ability to anticipate needs, identify risks, and manage work independently
• Clear written and verbal communication skills in English
• Comfort using tools such as Google Workspace, Slack, Zoom, and Navan
• Ability to synthesize information from multiple sources into useful agendas and summaries

Benefits:

• Benefits to support health, finances, and well-being
• Flexible Paid Time Off
• Team Member Resource Groups
• Equity Compensation & Employee Stock Purchase Plan
• Growth and Development Fund
• Parental leave
• Home office support