Administrative Assistant (Supporting Plant Manager & Leadership Team)

The Administrative Assistant acts as the operational engine and primary point of contact for the leadership team. This role goes beyond traditional administrative tasks; it requires a proactive professional who functions as the executive's 'right hand,' managing their time strategically, facilitating global communications, and ensuring the office operates with the agility required by the Ford+ plan.

Key Responsibilities:

• Provide high-level administrative support to more than 3 leaders simultaneously (Plant Manager, OCM/Operating Committee, and adjutant leaders).
• Autonomously manage complex and global calendars.
• Lead the planning and execution of departmental events, Town Halls, and leadership meetings.
• Design and coordinate domestic and international itineraries from start to finish (flights, hotels, ground transportation, and visas).
• Manage and reconcile corporate expenses through Ford's internal systems (Concur), ensuring strict compliance with the company's travel and expense policies.
• Act as the first point of contact. Filter, prioritize, and draft professional correspondence.
• Coordinate the logistics for team meetings, Town Halls, and departmental events (in-person or via Teams).
• Maintain organized digital filing systems (SharePoint/OneDrive).
• Support the onboarding process for new members of the LL3 Plant Manager's team, managing equipment procurement and initial access requests.

Qualifications:

• 4 to 5 years of progressive administrative experience in global corporate environments, preferably supporting Director levels (LL3 Plant Manager) or higher.
• Advanced English proficiency (B2+ / C1).
• Bachelor's degree preferred, or an Associate degree combined with proven relevant experience.
• Expert level in Microsoft 365 (Outlook, PowerPoint, Excel, SharePoint, and Teams).
• Familiarity with corporate management software (SAP, Concur, or similar ERP systems).
• Ability to quickly learn Ford's proprietary systems.
• Proven track record of handling highly sensitive information (personnel data, budgets, business strategy) with absolute discretion.