Project Coordinator

We're looking for a Project Coordinator to join our team. As a Project Coordinator, you will be responsible for planning and managing a part or a sub-component of a project efficiently while following organisational processes and best practices.

You will work under the direction of a Project Manager or Senior Project Manager to ensure the smooth execution of allocated tasks and assignments. You will drive the team to meet deadlines, assist in creating project schedules and budgets, and set up projects by carrying out various project house-keeping tasks.

Responsibilities:

Initiation Stage

• Assist the team in capturing client's requirements quickly and gain a complete and correct understanding of the requirements before the work is estimated or scheduled.
• Provide support to the Project Manager and Lead in creating effort estimates and bids that are realistic and competitive.

Planning Stage

• Help the Project Manager in setting up the project by ensuring all material to be accessed/used by the team is appropriately stored so that it can be easily accessed by the team.
• Follow up with appropriate departments to ensure that appropriate hardware and software is available to the team.
• Contribute to the creation of schedules and other planning artifacts such as the Communication Plan, the Quality Plan, etc.

Execution Stage

• Ensure that project sub-component that is in your charge is executed efficiently and diligently.
• Ensure that regular and correct updates are provided to the Project Manager.
• Help the Project Manager in organizing team meetings, circulating feedback amongst the team, and updating plans and trackers.
• Help the Project Manager in effecting deliveries of files to US ADs/clients and tracking tasks.

Closure Stage

• Help the Project Manager in the appropriate archival of files.
• Help the Project Manager in conducting an appropriate Project Retrospective.
• Help the Project Manager in the roll-out of productivity and quality scores to the team.

Team Management

• Treat team members fairly and with respect.
• Maintain a regular and constant dialogue with the team to stay abreast of their concerns, challenges, etc.
• Recognize good performance and highlight it to the team. Similarly, escalate all cases of poor performance or bad behavior.

Requirements:

• Knowledge of the basics of project planning and scheduling.
• Knowledge of the basics of risk planning.
• Ability to coordinate with different people to get work done.
• Knowledge of MS Word and MS Excel.
• Understanding of 3D game art creation pipeline (desirable but not essential).
• At least 1 year of experience as a Project Coordinator managing services projects for US or Japan clients.

Benefits:

• Competitive salary.
• Remote/hybrid work set-up.
• Learning opportunities as we work with the top gaming brands.