Description
At Bp, we are seeking a Facilities Coordinator to provide dedicated, on-site procurement and finance support to enable safe, compliant, and timely delivery of laboratory requirements. This role provides finance and procurement process support alongside broader administrative support, including training coordination, meeting and event organisation, and arrangement of specialist services.
The Facilities Coordinator will act as the local SPA for the Send Word Now (C&CM) system, including user management, annual testing, user training, and execution of communications as required. They will actively participate in laboratory safety tours, supporting continuous improvement in safety practices. The role will also align with and support delivery against defined safety metrics.
Key responsibilities include leading end-to-end financial administration in support of Bp teams, liaising with Procurement, Finance, and cross-location Bp teams to ensure accurate and timely financial processing, and acting as SAP/ARIBA super user, creating purchase requests and orders, managing vendor invoicing, and approving service sheets and goods receipts.
In addition, the Facilities Coordinator will provide administrative support to the Leadership Team, including diary and meeting management, coordinate travel and accommodation in line with Bp Travel Policy, and attend meetings as required and record actions and notes.
The ideal candidate will have a diploma or bachelor's degree in Business Administration, Commerce, Management, or a related field, or equivalent relevant experience of at least 2-3 years. They will have proven experience in financial administration, or a demonstrated ability to rapidly learn and apply new systems and processes.