Branding & Communications Executive Assistant

As an Executive Assistant at Millennium, you will provide high-level administrative support to the Chief Communications Officer and the Brand and Communications leadership team in NYC.

This is a high-touch, fast-moving role that combines core EA responsibilities (heavy calendars, travel, expenses) with project management and event/offsite coordination.

Responsibilities:

• Manage heavy and constantly changing calendars across time zones for the Chief Communications Officer, and provide calendar support to other senior leaders on the team;
• Serve as a front-facing point of contact for the Branding and Communications department, communicating with internal and external stakeholders;
• Coordinate regular team meetings and handle day-to-day ad hoc needs for the team and senior stakeholders;
• Support the team's working environment as needed (e.g., light tech troubleshooting, meeting room setup);
• Book all travel arrangements for senior team members, including after-hours support for travel issues as needed;
• Prepare and process invoices, travel, and expense reports;
• Connect day-to-day logistics to broader team goals, understanding how meetings, priorities, and relationships fit into the team's ecosystem;
• Support project management for selected team initiatives, including preparing documents and decks for executive review and tracking logistics;
• Coordinate off-site team activities, including travel and logistically complex arrangements;
• Act as a connector, team ambassador, and culture carrier,build strong relationships with other EAs and key stakeholders to ensure the team operates smoothly, support team events and culture initiatives, and be a flexible team member who can jump in wherever needed;

Qualifications:

• 4+ years of experience supporting senior leaders in a fast-paced environment;
• Must be able to work onsite 5 days per week in NYC;
• Experience working in a fast-paced and dynamic environment, preferably in financial services and/or a communications-focused organisation;
• Strong organisational and communication skills (written and verbal);
• High attention to detail; sound judgement and discretion with confidential matters;
• Ability to multi-task, prioritise, and meet tight deadlines;
• Self-directed and proactive; able to work independently;
• Proficient in Outlook, Word, and Excel; ability to integrate AI into workflows is a plus;

The estimated base salary range for this position is $70,000 to $160,000, which is specific to New York and may change in the future. Millennium pays a total compensation package which includes a base salary, discretionary performance bonus, and a comprehensive benefits package.