Description
The Bid Coordinator is the organisational backbone of the bid team, ensuring every bid runs to a rigorous, well-managed process. This role involves coordinating with Bid Managers and Bid Specialists to meet deadlines, track progress, and maintain compliance.
Responsibilities
- Bid Planning and Scheduling Support: Support Bid Managers in building bid plans, setting up bid trackers, and maintaining schedules.
- Tracking, Follow-Up, and Accountability: Track deliverables, send reminders, and escalate missed deadlines.
- Tender Documentation and Compliance: Review tender documents, produce compliance matrices, and run final compliance checks.
- Meeting and Review Coordination: Schedule meetings, prepare agendas, and distribute actions.
- Document and Content Management: Manage bid folders, version control, and document naming conventions.
- Pre-Tender and Pipeline Administration: Support pre-tender processes, monitor tender portals, and log new opportunities.
- Process Improvement and Lessons Learned: Embed consistent bid processes, organise post-submission debriefs, and suggest improvements.
Experience
- 2–4 years of experience in a coordination, project support, or administrative role.
- Strong organisational and time management skills.
- Exceptional attention to detail and methodical approach to tracking work.
- Confident communication skills and advanced proficiency in Microsoft Office or Google Workspace.
Benefits
- Extended health and dental coverage
- Mental health benefits
- Family building benefits
- Pet benefits
- Access to a Lyft-funded Health Care Savings Account
- RRSP plan with company match
- Flexible paid time off policy
- Subsidised commuter benefits and Lyft ride credits