Description
We are seeking an Executive Business Partner to support the Community Support Leadership team. As an Executive Business Partner, you will be responsible for managing all day-to-day administrative responsibilities for leaders within the Community Support Leadership team. This includes advanced calendar management, travel and expense management, note-taking, meeting preparation and follow-up, report and resource/database maintenance, and coordinating office access.
Act as a thought partner to the leader to strategically align their calendar with their priorities. Plan and execute team events, offsites, activities, and recognition. Assist and/or own content creation, including drafting emails and creating presentations. Manage purchase orders and partner with the leader and finance to track and analyze budget and expenses.
Provide support for project-related work, including preparing reports for quarterly business reviews and working with the leader to create onboarding plans for key team members. Additionally, process improvement, participating in strategic organizational activities, managing end-to-end external executive events, managing senior leadership agendas, and partnering with key external stakeholders.
Maintain strong partnerships with internal stakeholders, including internal/external comms, talent partners, D&B, FP&A, legal, and recruiting for org effectiveness. Manage and maintain the security of the leader's email inbox, in compliance with our code of ethics and data privacy, security, and protection policies as requested by the Leader.
Represent the organization to internal and external stakeholders. Act as a mentor for other admins, where applicable.phantom{This includes meeting with a mentee on a regular basis and providing guidance and sharing resources to support their growth and development.}
Build effective relationships within Airbnb to serve as a catalyst around scheduling and/or spontaneous inquiries/requests. Complete other duties and special projects as assigned.
To be successful in this role, you will need to have:
- 5+ years of relevant experience supporting senior-level executives in an administrative capacity
- Previous experience in a high-growth environment is strongly preferred
- Strong work ethic, proactive, exhibits positivity, professionalism, confidentiality, and good judgment
- Outstanding verbal and written communication
- Ability to deal with conflict as well as give and receive feedback diplomatically
- Ability to navigate and thrive in ambiguity
- Incredibly organized and resourceful; able to juggle and multi-task, with an acute attention to detail and follow-through
- Advanced presentation skills (Google Docs, Keynote, Excel) and grasp of current social networking systems
- Passion for trying, learning, improving, and sharing best practices
- Ability to remain calm and poised under pressure
- May be required to travel up to 25%
This position needs to be based in the San Francisco office 40 hours a week, or as required by the business needs for the role. Our San Francisco office is located at 888 Brannan Street, San Francisco, CA 94103, USA.