Executive Assistant to VP Legal

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support our VP Legal in optimizing time, protecting bandwidth, and ensuring seamless operations.

This role requires exceptional communication, discretion, and the ability to anticipate needs in a fast-paced, global environment. The VP Legal operates across multiple time zones and engages with internal/external stakeholders, requiring meticulous coordination and strategic support.

Responsibilities: Time Optimization & Focus Protection

• Filter, prioritize, and prepare materials to protect the VP Legal’s focus on high-value tasks and strategic initiatives.
• Act as a gatekeeper for meetings, ensuring relevance and alignment with priorities.
• Optimize schedules to balance execution, planning, and reflection time.

Decision-Making Support

• Clarify urgent matters, highlight key decisions, and ensure the VP Legal is briefed and ready to act.
• Prepare concise briefings, agendas, and follow-ups for meetings to drive efficiency.

Meeting & Preparation Support

• Ensure meeting agendas are clear, relevant, and action-oriented.
• Confirm the VP Legal’s participation is essential and content is decision-ready.
• Structure “work alone” sessions to maximize productivity and strategic thinking.

Team & Governance Coordination

• Define and implement governance frameworks for the legal team.
• Prepare and lead team meetings, all-hands, and offsites, ensuring alignment and cohesion.
• Establish rituals to maintain information flow and team collaboration, especially as the team scales.

Confidentiality & Professionalism

• Handle sensitive legal and business information with the utmost discretion.
• Represent the VP Legal’s office with professionalism, rigor, and a solutions-driven mindset.

Who You Are

• Proven experience as an Executive Assistant supporting legal, compliance, or C-suite leaders (VP Legal/General Counsel preferred).
• Exceptional communication skills in English (mandatory); proficiency in French is a plus.
• Highly organized, detail-oriented, and able to anticipate needs in a dynamic environment.
• Comfortable managing shifting priorities and navigating ambiguity with grace.
• Strong mastery of Google Suite/Microsoft Office; experience with productivity tools (Notion, Slack, CRM) is a plus.
• Proactive problem solver with a positive, can-do attitude and a focus on ownership.
• Thrives in a startup culture where adaptability and impact are key.

What we offer

• Competitive cash salary and equity
• Food: Daily lunch vouchers
• Sport: Monthly contribution to a Gym pass subscription
• Transportation: Monthly contribution to a mobility pass
• Health: Full health insurance for you and your family
• Parental: Generous parental leave policy