Description
WSP is seeking a Senior Project Coordinator to join their Power & Energy team in Houston, Texas.
The Senior Project Coordinator will provide project coordination and delivery support across a portfolio of approximately four to six concurrent project teams. The successful candidate will work closely with project managers, project controls personnel, technical leads, commercial teams, and client stakeholders to maintain organized, accurate, and timely project information.
Project and Portfolio Coordination
- Provide coordination support across multiple project teams, adjusting priorities as needed.
- Maintain project coordination plans, deliverable registers, and other project control records.
- Track commitments, milestones, and due dates; follow up with team members and escalate potential delays.
- Help project managers maintain consistent project governance, reporting, and communication practices.
- Coordinate activities among project managers, project controls, technical disciplines, and client stakeholders.
Meetings and Communication
- Coordinate project meetings, workshops, and client reviews.
- Produce concise meeting records and track action items.
- Draft routine project correspondence and status updates.
- Maintain professional communication with internal and external stakeholders.
Deliverables and Document Control
- Coordinate planning, preparation, and submission of project deliverables.
- Maintain deliverable registers and production schedules.
- Administer project documentation, including contracts and technical deliverables.
- Verify current and approved versions of project information are accessible to team members.
Project Controls and Reporting
- Coordinate recurring project reporting cycles and collect inputs from project managers and technical leads.
- Support maintenance of dashboards, milestone reports, and risk registers.
- Review project information for completeness and data quality.
- Assist project teams with monitoring commitments and performance indicators.
Commercial and Administrative Coordination
- Support contract administration, purchase-order tracking, and subcontractor documentation.
- Assist with collecting and validating timesheet and expense information.
- Maintain records supporting scope changes and commercial decisions.
Safety, Quality, and Compliance
- Maintain records associated with project safety, quality, and regulatory requirements.
- Coordinate documentation for internal reviews and compliance assessments.
- Ensure required project procedures and templates are consistently followed.
Team and Process Leadership
- Develop and improve templates, trackers, and coordination workflows.
- Provide guidance to junior coordinators or administrative staff.
- Anticipate coordination needs and independently resolve routine issues.
Requirements
- High school diploma or equivalent.
- Minimum of seven years of relevant experience in project coordination or a comparable role.
- Demonstrated experience coordinating multiple concurrent projects.
- Advanced proficiency with Microsoft 365 applications.
- Experience using project tracking, scheduling, or reporting platforms.
- Strong written and verbal communication skills.