Description
About Mistral AI\n\nAt Mistral AI, we believe in the power of AI to simplify tasks, save time, and enhance learning and creativity. Our technology is designed to integrate seamlessly into daily working life.\n\nWe are a company with a diverse workforce distributed across France, USA, UK, Germany, and Singapore.\n\nRole Summary\n\nWe are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support our VP Legal in optimizing time, protecting bandwidth, and ensuring seamless operations.\n\nTime Optimization & Focus Protection\n\n Filter, prioritize, and prepare materials to protect the VP Legal's focus on high-value tasks and strategic initiatives.\n Act as a gatekeeper for meetings, ensuring relevance and alignment with priorities.\n Optimize schedules to balance execution, planning, and reflection time.\n\nDecision-Making Support\n\n Clarify urgent matters, highlight key decisions, and ensure the VP Legal is briefed and ready to act.\n Prepare concise briefings, agendas, and follow-ups for meetings to drive efficiency.\n\nMeeting & Preparation Support\n\n Ensure meeting agendas are clear, relevant, and action-oriented.\n Confirm the VP Legal's participation is essential and content is decision-ready.\n Structure "work alone" sessions to maximize productivity and strategic thinking.\n\nTeam & Governance Coordination\n\n Define and implement governance frameworks for the legal team.\n Prepare and lead team meetings, all-hands, and offsites, ensuring alignment and cohesion.\n Establish rituals to maintain information flow and team collaboration, especially as the team scales.\n\nConfidentiality & Professionalism\n\n Handle sensitive legal and business information with the utmost discretion.\n Represent the VP Legal's office with professionalism, rigor, and a solutions-driven mindset.\n\nWho You Are\n\n Proven experience as an Executive Assistant supporting legal, compliance, or C-suite leaders (VP Legal/General Counsel preferred).\n Exceptional communication skills in English (mandatory); proficiency in French is a plus.\n Highly organized, detail-oriented, and able to anticipate needs in a dynamic environment.\n Comfortable managing shifting priorities and navigating ambiguity with grace.\n Strong mastery of Google Suite/Microsoft Office; experience with productivity tools (Notion, Slack, CRM) is a plus.\n Proactive problem solver with a positive, can-do attitude and a focus on ownership.\n Thrives in a startup culture where adaptability and impact are key.\n\nWhat we offer\n\n Competitive cash salary and equity\n Food: Daily lunch vouchers\n Sport: Monthly contribution to a Gym pass subscription\n Transportation: Monthly contribution to a mobility pass\n Health: Full health insurance for you and your family\n Parental: Generous parental leave policy