Executive Assistant to VP of Engineering (Contractor)

We are seeking a highly motivated, organized, and experienced Executive Assistant to support our VP of Engineering in a fast-paced scaleup environment.

The ideal candidate will have a strong work ethic, excellent communication skills, and the ability to handle a wide variety of tasks with professionalism, rigor, and confidentiality.

Key Responsibilities:

• Manage the VP of Engineering's calendar, including scheduling meetings, appointments, and travel arrangements.
• Handle all incoming and outgoing correspondence, including emails, letters, and phone calls.
• Prepare and manage documents, presentations, reports, and agendas for meetings.
• Coordinate and liaise with staff, clients, and suppliers to organize meetings and events.
• Manage and maintain office systems, including filing systems and databases. Handle confidential matters with discretion.
• Plan and coordinate both domestic and international travel arrangements.
• Act as a point of contact among executives, employees, clients, and external partners.
• Run projects in collaboration with our office manager (e.g., employee events).

Who You Are:

• Proven experience as an Executive Assistant or similar role supporting C-level executives (C-suite; Partners in consulting firms) in fast-paced environments. Experience supporting Tech Leadership is a strong plus.
• Excellent verbal and written communication skills: Fluent in French and English.
• Strong organizational skills with the ability to multitask and manage competing priorities.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint) and Google Suite.
• Ability to maintain a high level of confidentiality and discretion.
• Strong problem-solving skills and the ability to think proactively.
• Positive mindset and solution-oriented approach.
• Flexibility to work in a fast-paced, ever-changing startup environment.