Description
Join our team at tonies, a globally leading interactive audio platform for children. As the Executive Assistant to the CHRO and Team Administrator for People & Culture, you will be the vital connection point for our People department. This is a hybrid role where you will act as a trusted partner to our Chief Human Resources Officer while serving as the administrative backbone for the wider People & Culture team.
We are looking for an experienced, agile administrator who thrives on variety. Whether you are managing complex C-level logistics or overseeing our German vehicle fleet, you bring a proactive, "two-steps-ahead" mindset to everything you do. You are someone who catches onto new information quickly and takes full ownership of your projects.
Your tasks and responsibilities will include:
- Meeting & Communication Management: Facilitate high-level meetings and leadership forums by preparing agendas, managing documentation, and ensuring clear follow-up on action items.
- Strategic Coordination: Proactively manage the CHRO's schedule, ensuring their time is focused on the most impactful business priorities.
- Fleet Management: Take full ownership of our company fleet management for Germany, managing administrative processes, provider relationships, and ensuring compliance.
- Budget & Financial Support: Help the People & Culture team stay organized by tracking budgets, managing invoices, and coordinating financial workflows.
- Culture & Team Rituals: Lead the planning and execution of team meetings, social events, and offsites to help maintain our vibrant team culture.
- Travel & Logistics: Coordinate efficient travel arrangements for the CHRO and key team members as needed, including domestic and international itineraries and expense management.
- Expense management: Prepare and submit expense reports for the CHRO using our internal systems and processes.
- People Projects: Contribute to organizational initiatives and lead various HR-related administrative projects independently.
- External relationship management: Work with the CHRO to manage external stakeholders communications and facilitate meetings as needed.
We are looking for an experienced, agile administrator who thrives on variety. Whether you are managing complex C-level logistics or overseeing our German vehicle fleet, you bring a proactive, "two-steps-ahead" mindset to everything you do. You are someone who catches onto new information quickly and takes full ownership of your projects.
If you are a proactive, detail-oriented, and organized individual who is passionate about delivering exceptional results, we encourage you to apply for this exciting opportunity.