P&C Assistant (Archivist)

The International Rescue Committee (IRC) is seeking a P&C Assistant (Archivist) to support the P&C department in Kyiv, Ukraine.

The successful candidate will be responsible for handling archiving, scanning, filing, and other routine administrative and paperwork tasks, as well as maintaining and managing HR archives (both paper and digital).

Key Responsibilities:

• Create and update the archiving system in the P&C department, including preparing and updating instructions on archiving electronic documents and hard copies
• Archive project documents related to HR under donor requirements
• Coordinate collection and provision of HR documents during audits
• Physically scan documents, store both paper and electronic copies, ensuring completeness and accuracy of documents
• Print and monitor signatures on personnel documents and distribute them across all offices
• Assist with the delivery and receipt of documents and small parcels, ensuring timely and accurate service
• Maintain confidentiality when working with documents and parcels
• Update trackers for all delivery and receipt requests to ensure reliable accounting and tracking

Job Requirements:

• Bachelor's degree or equivalent
• Experience in document management
• Experience with office equipment
• Experience with Microsoft tools; knowledge of Box is a plus
• Ability to work in both Ukrainian and English
• Understanding of relevant policies and procedures
• Attention to detail
• Ability to perform routine and repetitive tasks
• Ability to multitask
• Quick learning and flexibility

Reporting Structure and Team Collaboration:

The P&C Assistant (Archivist) will work closely with all P&C team members and will also liaise with the Finance department, the Supply team, including Procurement and Administration departments.

Work Environment and Other Relevant Information:

• This role requires part-time work in the office or hybrid
• Exempt from overtime
• Work in the matrix organization
• The organization cares about staff and provides flexible working options (start early-finish early, start later-finish later, remote work)

Benefits:

• Competitive salary
• Purposeful job and development opportunities
• English classes and unlimited online training courses
• Life Insurance
• Medical insurance for staff and family members
• Free psychological support to employees and their family members
• 30 calendar days of annual vacation with flexibility beyond the legally set minimum requirements
• Up to 10 days of paid medical leave