Personal Assistant to People Director, Group and Global Functions

We make health happen at Bupa. Our purpose is helping people live longer, healthier, happier lives and making a better world.

We're looking for a Personal Assistant to provide hands-on day-to-day support to our People Director. This is a varied, practical support role. You'll take care of the People Director's diary and inbox, help coordinate the everyday needs of the team and provide administrative support to our People Partners.

Key Responsibilities

• Manage the People Director's diary, including arranging meetings and responding to changing priorities.
• Manage the People Director's inbox, helping keep communications and actions organised.
• Coordinate team meetings and day-to-day team administration.
• Process expenses and support other routine team requirements.
• Provide practical administrative support to our People Partners.
• Follow up actions and requests with colleagues across the People team, including People Operations.
• Help coordinate People changes and make sure relevant actions are progressed in systems such as Workday.
• Run, review and check reports and manager lists, highlighting queries or information that needs correcting.
• Keep track of administrative activities and follow up outstanding actions.
• Handle confidential and sensitive People information with care and discretion.
• Help us find straightforward ways to make the team's day-to-day administration more efficient.

What We're Looking For

• Experience as a Personal Assistant, Team Assistant or in a similar administrative support role.
• Experience managing a diary and inbox.
• Excellent organisation and attention to detail.
• A proactive approach to following up actions and keeping tasks moving.
• Confidence coordinating meetings and general team administration.
• Strong written and verbal communication skills.
• Confidence using Microsoft Office and working with systems, reports and data.
• The ability to check information carefully and spot where something doesn't look right.
• A collaborative approach and willingness to help with the everyday administrative needs of a busy team.
• Discretion when dealing with confidential or sensitive information.
• Experience working within an HR or People team, or using Workday, would be helpful, but isn't essential.

Benefits

• Bupa medical care
• Health assessment
• Life assurance and competitive pension plan