Description
Playground Games is looking for a Senior Office Administrator to join their Operations team.
The Senior Office Administrator will provide efficient administrative support to the Studio, interacting with various internal teams and disciplines, as well as external visitors.
Key Responsibilities:
- Provide administrative and operational support to the Admin Manager and Operations Manager for the day-to-day running of the studios
- Provide administrative and/or operational support for onsite meetings, including interviews, visitors, PR events etc.
- Liaise with external travel company to coordinate staff and interview candidate travel
- Coordinate Playground Games apartments, including allocating accommodation to new starters as requested by HR
- Contribute towards the Playground Games Studio Newsletter each week
- Provide Reception cover as required throughout the day
- Log staff absence and duvet day requests onto absence-recording software eDays
- Arrange and distribute car parking permits for employees at local council-owned car parks
- Report building defects and facilities issues to the Facilities team
- Provide administrative support to the Employee Resource Groups
- Support with food orders for evening working
- Respond to emails sent to the tellmemore@ inbox and redirect to appropriate people within the business
- Perform other duties as may be requested from time to time, commensurate with the role
Purchasing:
- Raise purchase orders and order items and resources for the studio as needed
- Obtain quotes and order merchandise as required/requested
- Arrange printing as requested
- Coordinate awards for 5, 10 and 15 years of service
- Follow process and procedure as set out by the Finance team
Events:
- Support the Admin Manager & Operations Manager with the coordination and hosting of onsite and offsite company events
- Arrange quotes for suppliers/resources and raise purchase orders
- Coordinate pub nights and team events
- Set up, host and break down events as required
Health & Safety:
- Follow all health and safety policies and best practice at all times
- Assist with new starter Health & Safety induction studio tours
- Arrange Eyecare vouchers to staff
- Act as First Aider and Mental Health First Aider
- Write event risk assessments
Requirements:
- Excellent problem-solving skills
- Strong customer service skills
- Excellent written and oral communication skills
- Ability to think on your feet
- Flexibility to support several operational activities at once and plan work around competing demands
- Professional attitude and ability to work in a confidential manner
- Organised approach, planning tasks and setting realistic timescales
- Delivery of work on time, to agreed schedules and standards
- Ability to maintain strong working relationships with team members and other disciplines
- Good working knowledge of Microsoft Office, including Outlook, Excel and Word