Description
Norton Rose Fulbright is seeking an Office Assistant to support the efficient day-to-day running of the Warsaw office.
The successful candidate will provide comprehensive administrative, operational, and HR support to ensure a professional, well-organised, and service-oriented workplace environment.
Key responsibilities include:
Office Administration
- Provide general administrative support, including filing, data entry, document management, and handling correspondence
- Assist with scheduling meetings, appointments, and maintaining calendars
- Manage office supplies inventory and coordinate ordering
- Prepare, proofread, and format documents, reports, and presentations
- Review and validate supplier invoices
- Liaise with suppliers, service providers, and landlord representatives
- Support the smooth day-to-day operation of the office
- Liaise with business services teams across other offices
- Assist with onboarding and offboarding activities
- Support the planning and coordination of internal meetings and events
- Provide ad hoc administrative support to lawyers and business services teams
- Provide reception cover when required
Human Resources Support
- Support the onboarding process for new employees
- Assist with maintaining employee records and personnel files
- Support HR administration, including preparation of employment-related documentation
- Assist with the recruitment process
- Help organise and deliver employee engagement initiatives and internal events
- Respond to routine employee enquiries regarding HR policies and office practices
Requirements
- Previous experience in office administration, business support, or HR administration
- Excellent organisational and multitasking skills
- Strong attention to detail and a proactive approach
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams)
- Fluent Polish and English
- Strong interpersonal and communication skills
- Ability to handle confidential information with discretion
- Team player with a positive, service-oriented attitude
What we offer
- Fixed-term employment contract
- Competitive salary commensurate with experience and qualifications
- Private medical insurance
- Gym membership contribution
- Opportunity to gain valuable experience in a leading international law firm
- Exposure to both Office Management and Human Resources activities
- Friendly, collaborative, and supportive working environment
- Modern office located in the heart of Warsaw city centre
- Opportunity to work with international teams across the Norton Rose Fulbright network