Description
We are seeking a highly organised and detail-oriented Bid Coordinator to join our team in Montreal. The successful candidate will be responsible for coordinating the bid process, ensuring that all bids are submitted on time and meet the requirements.
Responsibilities:
- Provide support to bid managers in planning and scheduling bids
- Create and maintain tracking tools, calendars, and responsibility matrices for each bid
- Ensure plans are updated according to changes in schedule and notify bid managers of any risks related to deadlines
- Monitor and follow up on deliverables, deadlines, and contributions from team members
- Coordinate meetings and reviews, prepare agendas, and distribute minutes
- Manage document control, including setting up and maintaining bid folders, version control, and naming conventions
- Assist with preparing bid documents, including assembling, formatting, and producing final documents
- Maintain a library of bid content, templates, case studies, and company information
- Support pre-bid activities, including preparing review documents and tracking approvals
- Monitor bid portals and opportunity sources, and record new opportunities
- Contribute to process improvements and lessons learned
Experience:
- 2-4 years of experience in coordination, project support, or bid administration
- Excellent organisational and time management skills, with ability to manage multiple deadlines and priorities
- Exceptional attention to detail and methodical approach to task management
- Strong communication and interpersonal skills
- Advanced proficiency in Microsoft Office or Google Workspace, particularly Excel and Word
- Bachelor's degree or equivalent experience
Preferred Qualifications:
- Experience in public sector or formal procurement bidding
- Familiarity with project management tools, such as Smartsheet, Asana, or Jira
- APMP Foundation certification or training in project coordination
- Basic skills in document layout and design
Benefits:
- Comprehensive health, dental, and vision insurance
- Mental health support program
- Fertility and family planning support
- Pet care benefits
- Health savings account
- Retirement savings plan options
- Flexible paid time off policy
- 18 weeks of paid parental leave
- Transportation benefits