Description
We are seeking an experienced Administrative Assistant to provide comprehensive support to senior leadership and cross-functional teams. The ideal candidate will bring strong organisational skills, discretion, and the ability to manage competing priorities in a fast-paced environment.
Responsibilities
- Provide direct support to junior and senior level executives within the Global Investment Banking group.
- Distribute mail and coordinate courier service as needed.
- Answer and screen telephone calls in a courteous and professional manner.
- Make domestic and international travel arrangements and handle changes as needed.
- Manage executive calendars and scheduling.
- Coordinate meeting arrangements (setting up conference calls, scheduling meeting rooms, arranging reservations, catering, etc.).
- Prepare, track and manage expense reports via expense reporting system – this is a high priority.
- Act as backup to other department staff members as needed – this is a high priority.
- Perform other duties or special projects as assigned.
- Proactively identify operational risks/ control deficiencies in the business.
- Review and comply with Firm Policies applicable to your business activities.
- Escalate operational risk loss events, control deficiencies and risks that you identify to your line manager and relevant risk and control functions promptly.
Requirements
- 5-10+ years relevant/Administrative Assistant experience.
- Ability to prioritise and manage multiple tasks and projects.
- Demonstrated computer skills, with an emphasis on MS office (Word, Excel and PowerPoint), Concur and CRM Salesforce.
- Strong oral and written communication skills.
- Excellent interpersonal skills with the ability to establish and maintain strong working relationships at all organisational levels.
- Good organisation, follow-through, attention to detail and problem-solving skills.
- Ability to take initiative, function independently, and work in a team.
- Maintain the highest standards of professional and ethical conduct with strong oral and written communication skills.
- Ability to handle sensitive and confidential information with discretion.
- Ability to work overtime as needed.
- Preferred qualifications: Bachelor’s Degree and experience in financial services, or a regulated industry is advantageous.
Benefits
- A comprehensive Total Rewards Program including bonuses and flexible benefits, competitive compensation, commissions, and stock where applicable.
- Leaders who support your development through coaching and managing opportunities.
- Ability to make a difference and lasting impact.
- Work in a dynamic, collaborative, progressive, and high-performing team.
- Opportunities to do challenging work.
- Opportunities to build close relationships with clients.