Description
Filevine is a Legal AI company delivering Legal Operating Intelligence for the future of legal work. Grounded in a singular system of truth, Filevine brings together data, documents, workflows, and teams into one unified platform,where modern legal work happens with clarity and consistency.
The Executive Assistant to the CEO is responsible for driving the execution of strategic priorities as defined by the CEO. Additionally, they work on diverse projects based on the company’s priorities and manage a wide variety of initiatives for senior leadership.
Responsibilities:
- Coordinate the logistics of the Office of the CEO including calendar management, travel arrangements, hosting onsite visitors, and inbox management
- Assist in the coordination of quarterly and ad hoc board meetings
- Receive delegated project management work based on business need, and deploy to various departments to execute on behalf of the Office of the CEO
- Lead the deployment of company-wide communications from the CEO
- Become familiar with the Filevine Legal OS and use the platform to manage your daily workflows and communications
- Support the ongoing analysis of key business metrics
- Interface with customers and prospects
- Act as a thought partner to the CEO including sharing key observations and providing feedback
- Prioritize employee well-being and lead recognition efforts
- Manage budget deployment for the administration department
Skills and Qualifications
- 3+ years in a business or executive management role
- Proven experience organizing and coordinating projects and communication across multiple teams and departments
- Excellent written and verbal communication
- Extremely versatile, dedicated to efficient productivity
- Ability to work Monday - Friday, 8 AM - 5 PM MST from our Salt Lake City headquarters
- Flexibility to assume an on-call posture during evenings, weekends, and holidays
- Ability to travel as business needs dictate
- Mature ability to proactively anticipate business needs
- Experience with data analysis
- Experience with budget management
- Proven success in a project coordination role
- Nimble business mind with a focus on developing creative solutions
- Strong project reporting skills, with a focus on interdepartmental communication